FSC - Shared Services Coordinator (Admin)

The Budd Group•Winston-Salem, NC

23h•Onsite

About The Position

The Shared Services Coordinator serves as the onsite administrative and recruiting lead for a designated Private Education account within the Janitorial and Landscaping divisions. Recruiting is the primary focus of this role, including full-cycle recruiting, staffing coordination, onboarding support, and daily applicant tracking, while also providing front-office administrative and HR support. The coordinator will serve as a key liaison between operations, Shared Services, candidates, and employees to ensure timely hiring, accurate documentation, and a high level of employee and client service.

Requirements

Working knowledge of general office operations, including filing and administrative support.
Knowledge of business office operations—filing and administrative clerical operations.
Proficient in Windows work environment and computer programs such as Outlook, Word and Excel.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Strong verbal and written communication skills with employees and the public, with the ability to maintain confidentiality and a professional demeanor.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to use a calculator.
Ability to follow written and verbal instructions and apply practical problem-solving skills.
Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment

Nice To Haves

Bilingual proficiency - Spanish preferred
Prior knowledge of principles and practices of human resources.
General knowledge of computerized HRIS helpful.

Responsibilities

Lead full-cycle recruiting efforts for assigned Private Education location.
Recruit qualified candidates through direct recruiting, referral programs, online postings, community outreach, and job fairs.
Facilitate internal job fairs and attend external job fairs.
Daily monitoring, screening, and sorting of the applicant pool.
Conduct initial interviews to determine best requisition alignment.
Maintain and build a bench of pre-screened, qualified candidates for rapid placement.
Review and maintain internal bench candidates, keeping them engaged for future opportunities.
Process recruiting and HR updates within the Applicant Tracking System (ATS), including onboarding and terminations.
Coordinate closely with manager to ensure requisitions are accurate and hiring timelines
Provide basic administrative support to the account and Account Manager
Maintain a professional and welcoming office environment
Serve as the first point for employees and incoming calls
Assist employees with paystubs, system access, and wage verifications
Respond to general HR inquiries, including FMLA and ADA processes
Support onboarding documentation and ensure compliance with company policies.
Maintain confidentiality and professionalism in all interactions