Shared Environment Analyst
About The Position
We have an exciting opportunity to join UW’s Central Shared Environment. The CSE is an institutional hub providing financial administrative services. The Shared Environment Analyst (Shared Services Analyst NE S SEIU 925 Non Supv) will operate in the Central Shared Environment (CSE) and provide backup coverage for Shared Service colleagues, perform work on behalf of multiple UW organizational units, and in accordance with Generally Accepted Accounting Principles (GAAP), Washington State Office of Financial Management (OFM) regulations, and other applicable University, State, and Federal policies. Provide assistance to the CSE units in one or more areas, such as HR, payroll, procurement, and bookkeeping, following unit policies and procedures established by shared services leadership. Shared Services Unit Definition: A Shared Services Unit (SSU) is a work group centrally located in the dean or VP’s or chancellor’s office for a major organization and which uses Workday to provide a mix of financial, budgetary and human capital management services to multiple units in the organization. BASIC FUNCTION Under general direction and in collaboration with client-unit staff, apply technical and policy expertise to review complex transactions in support of constituent business needs. These may include: · Miscellaneous payments to University visitors; · Travel and expense reimbursements; · Salary and other expense transfers; · Faculty Effort Certifications; · Grant close-out and month-end close; · Journal entries; · Hiring, compensation adjustments, academic personnel actions, leave set-up and monitoring; · And other tasks as determined by shared services leadership · Collaborate with shared services colleagues in the development and application of tools, workflows, and policies that support customer service, efficiency, and compliance goals. · Develop onboarding and training materials for shared services staff and/or client unit staff. · Evaluate customer service, compliance, and efficiency data to identify trends, successes, and challenges. · Gather and analyze workload and volume data to recommend improvement initiatives to shared services colleagues and leadership/governance.
Requirements
- A Bachelor's Degree and two years of work experience as a Shared Service Specialist, or equivalent combination of education/experience.
Nice To Haves
- Willingness to learn Workday
- Open to change and the adoption of new processes and methodologies
- High attention to detail and the ability to learn and apply transaction verification policies across a range of financial activities
- Ability to balance daily time-sensitive tasks with ongoing projects
- Ability to work collaboratively with Central Shared Environment (CSE) and UW Finance Shared Services colleagues in day-to-day productive partnerships; communicate in a clear, positive, and helpful manner
- Respectful team member who adds to a culture of inclusivity
- Proactive self-learner
- Process improvement mindset
- Customer value focused
- Desire to be part of a growing team
Responsibilities
- Develop procedures for implementation, execution, control and review/audit of fiscal operations
- Advise client units on fiscal, procurement, travel, accounts receivable, HR/payroll, grant pre-award, grant close, accounting, and other policies and procedures as determined by Shared Services leadership
- Review and approve/send back transactions in one or more of the following areas: accounting, procurement, travel, accounts receivable, HR/payroll, grant pre- and post-award, and other areas as determined by Shared Services leadership
- Analyze fiscal data and report on trends to client units and/or central offices
- Independently and/or collaboratively research College, UW, State, and Federal processes and policies as appropriate to business needs
- Analyze customer service data and other performance metrics to recommend improvement initiatives to shared services colleagues and leadership/governance
- Develop and lead a regular training cadence for shared services and client units
- Perform the work of a Shared Services Specialist
- May provide interim supervisor support, or lead work
- Perform related duties as required
Benefits
- For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
