Finance - Settlement Accountant

Los Angeles Philharmonic Association•Los Angeles, CA

30d•$28 - $31•Onsite

About The Position

The Settlement Accountant is responsible for managing third party lease events and other venue operations, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations and production teams to ensure accurate and timely settlement of events. This position requires consistent evening and weekend availability, as lease events require settlement on-site following the show. Based on event volume, the role will support activity occurring several nights per week. This position requires being onsite.

Requirements

2-3 years in an accounting function, Bachelor degree required
Proficient in financial systems
Proficient in Excel
Meticulous and detailed-oriented
Excellent communication and written skills
Ability to work under tight deadlines and communicate clearly and concisely with the different stakeholders

Nice To Haves

Venue and entertainment experience preferred

Responsibilities

Collaborate with operations and productions teams to build detailed pre-event budgets
Maintain budget templates for various event types
Gather necessary information to compile the total event budget, which includes staffing, equipment rentals, and transportation
Responsible for preparing pre-settlement estimates
Responsible for event settlements the night of each event or within timelines, working with operations and production to gather all revenue and expense details in real time during all events
Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter
Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations
Record and reconcile revenue streams including rent, F&B, merchandise, sponsorship, transportation and other ancillary income
Capture and track any discrepancies or deviations from budget, and flag issues for follow-up
Reconcile event-related accounts to the general ledger
Ensure all journal entries related to performances, event settlements, additional revenue streams, accruals, and reclasses are accurately prepared and posted
Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships
Assist with reconciling ticketing reports to system entries and bank deposits
Prepare supporting schedules and documentation for monthly close review and audit support
Build and maintain dashboards or trackers for event financial performance including flash reports and actual budget reports
Present clear financial summaries to operations and executive leadership as needed
Support ad hoc reporting and analysis requests related to area of expertise
Compare post-show/event actuals to pre-show/event budgets and annual budgets
Analyze historical data to inform pricing, budgeting, and vendor negotiations