Settlement Accountant
About The Position
The Settlement Accountant is responsible for managing third party lease events and other venue operations, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations and production teams to ensure accurate and timely settlement of events. This position requires consistent evening and weekend availability, as lease events require settlement on-site following the show. Based on event volume, the role will support activity occurring several nights per week. This position requires being onsite. The position elements include Pre-Event Budgeting & Forecasting, Event Settlement & Flash Reporting, Month-End Close Support, and Reporting & Stakeholder Communication.
Requirements
- 2-3 years in an accounting function
- Bachelor degree required
- Proficient in financial systems
- Proficient in Excel
- Meticulous and detailed-oriented
- Excellent communication and written skills
- Ability to work under tight deadlines and communicate clearly and concisely with the different stakeholders
Nice To Haves
- Venue and entertainment experience preferred
Responsibilities
- Collaborate with operations and productions teams to build detailed pre-event budgets
- Maintain budget templates for various event types
- Gather necessary information to compile the total event budget, which includes staffing, equipment rentals, and transportation
- Prepare pre-settlement estimates
- Responsible for event settlements the night of each event or within timelines, working with operations and production to gather all revenue and expense details in real time during all events
- Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter
- Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations
- Record and reconcile revenue streams including rent, F&B, merchandise, sponsorship, transportation and other ancillary income
- Capture and track any discrepancies or deviations from budget, and flag issues for follow-up
- Reconcile event-related accounts to the general ledger
- Ensure all journal entries related to performances, event settlements, additional revenue streams, accruals, and reclasses are accurately prepared and posted
- Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships
- Assist with reconciling ticketing reports to system entries and bank deposits
- Prepare supporting schedules and documentation for monthly close review and audit support
- Build and maintain dashboards or trackers for event financial performance including flash reports and actual budget reports
- Present clear financial summaries to operations and executive leadership as needed
- Support ad hoc reporting and analysis requests related to area of expertise
- Compare post-show/event actuals to pre-show/event budgets and annual budgets
- Analyze historical data to inform pricing, budgeting, and vendor negotiations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
251-500 employees
