Sessional Coordinator

OneOncology•New York, NY

13d•$24•Onsite

About The Position

Sessional Coordinator Location: Fresh Meadows, NY Hours: 5/8.5 hr shifts; Mon-Fri (8:30a-5p) Organization: New York Cancer & Blood Specialists (NYCBS) Why Join Us? At New York Cancer & Blood Specialists, we create an environment where dedicated professionals can thrive. Our team of expert oncologists, hematologists, and compassionate staff work across numerous locations with one shared mission: conquering cancer close to home. Through cutting-edge treatments, innovative research, and a patient-centered philosophy, we are redefining what’s possible in the fight against cancer and blood disorders. Join our growing organization and help us bring healing, hope, and advanced care to the communities we proudly serve.

Requirements

High school diploma required; Associate’s or Bachelor’s degree preferred.
Excellent written and verbal communication skills
Strong teamwork orientation and ability to follow direction
Computer proficiency and typing skills
Prior experience with EMR systems preferred
Strong customer service skills with a patient-centered approach
Previous healthcare administrative experience preferred
Reliable transportation

Responsibilities

Coordinate with sessional offices to obtain, organize, and manage upcoming patient appointment schedules while registering and scheduling visits within the EMR system.
Confirm patient appointments at least two days in advance and ensure patients leave with a complete treatment calendar including pre-treatment visits, infusions, injections, radiology, physician follow-ups, and specialty appointments.
Maintain balanced infusion and shot room schedules by distributing appointments evenly and making adjustments as operational needs require.
Process new patient documentation by scanning packets, updating demographic information, and ensuring all required consent and patient education forms are completed and uploaded to the chart.
Collaborate with nursing and business office teams to review unscheduled IV and injection drug orders, confirm authorizations, and coordinate timely appointment scheduling.
Contact patients with outstanding drug or radiology orders and coordinate completion of required services.
Obtain necessary clinical documentation including prior records, imaging, and external reports to support scheduling and care coordination.
Review test preparation instructions with patients, addressing questions or concerns prior to scheduled procedures.
Arrange and follow up on hospital-based services such as admissions, transfusions, biopsies, and port placements to ensure completion.
Retrieve STAT clinical results (pathology, laboratory, radiology, and medical records) for physicians and nursing staff and manage pathology submission and follow-up processes.
Facilitate communication between internal and external providers, including coordinating physician-to-physician discussions when needed.
Provide operational support to front desk and clinical teams, including assisting with patient-related calls and performing additional duties as assigned to support practice workflow.