Service Operations Administrator - ANUSA Phoenix

AutoNation • Phoenix, AZ

5d

About The Position

The Service Operations Administrator plays a critical role in supporting the daily operations of the service department. This position is responsible for managing and maintaining the accuracy of Repair Orders (ROs) within both CDK and Tools platforms, ensuring alignment and compliance with internal policies and industry standards. The ideal candidate is detail-oriented, highly organized, and capable of providing administrative support across multiple service functions.

Requirements

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Experience in automotive service operations, administration, or a related field is a plus.
• Proficiency with service management software (e.g., CDK) and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Team-oriented with a proactive and flexible attitude.

Responsibilities

• Open CDK Repair Orders to mirror Tools Repair Orders in real time, ensuring seamless integration and accuracy across platforms.
• Review and audit completed Repair Orders from the previous day for completeness, accuracy, and compliance with company, warranty, and regulatory standards.
• Validate that all relevant documentation—including parts, labor, and service details—is properly recorded in both CDK and Tools ROs at the time of closing.
• Ensure strict adherence to AutoNation policies, warranty requirements, and industry standards for all service documentation.
• Provide administrative support to the Service Leadership team, assisting with various duties as needed to ensure smooth operations.
• Support service and fleet teams in scheduling, dispatching, and other key operational activities.
• Handle incoming phone calls professionally and assist with general inquiries when necessary.
• Assist the Operations Manager with additional projects and tasks as assigned.

Benefits

• Competitive compensation and 401k matching
• Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.
• Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear
• Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers
• Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees