Service Dispatch Representative

Nilfisk • Brooklyn Park, MN

2d • $21 - $26

About The Position

The Service Operations Coordinator I ensures a seamless customer experience by managing inquiries, updates, and service requests across multiple platforms, including ServiceMax, SAP, and customer portals. This role focuses on timely and accurate communication, efficient work order management, and adherence to performance metrics such as inbound and outbound call handling. With a commitment to operational excellence, the Service Operations Coordinator I actively seek opportunities to streamline processes and enhance productivity. We have high expectations that all team members exemplify our Nilfisk Behaviors: 1. Act as One Team with One Agenda 2. Understand Our Customers’ business 3. Act and Expect Forgiveness – don’t wait for permission 4. Try, Learn & Disrupt – The perfect plan doesn’t exist 5. Deliver on your Promise

Requirements

• At least 1-2 years of customer service or service coordination experience in a fast-paced environment.
• Experience with CRM platforms (e.g., Salesforce, ServiceMax) is preferred.
• Strong multitasking abilities and organizational skills to manage high volumes of communication and work orders.
• Proficiency in Microsoft Office Suite and business applications
• Experience with SAP & CRM platforms.
• Good written & verbal communication skills, with the ability to interact effectively with customers, service partners, and internal teams.
• Exceptional customer service abilities, ensuring positive and professional interactions.
• Excellent organizational skills with keen attention to detail.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Works well independently with minimal supervision, as well as collaboratively within a team.
• Comfortable in a dynamic environment and open to changes driven by process improvements.
• Ability to read, write and speak English and interpret documents such as safety regulations, customer emails, and service contract requirements.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before customers or employees of the organization.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close and peripheral vision, depth perception, color vision and the ability to adjust focus.

Responsibilities

• Customer Communication & Case Management Review and respond to internal and external customer inquiries and follow-up queues.
• Manage customer and service partner communications via phone and email, using Talkdesk for inbound and outbound calls.
• Work Order Management Create and dispatch new service requests to direct field service teams and 3rd party service partners.
• Update customer portals to ensure accurate and timely information aligns with customer expectations.
• Queue Management & Processes Monitor and manage ServiceMax queues, ensuring timely updates and adherence to the standard follow-up procedures.
• Ensure all cases and tasks are completed daily to maintain operational efficiency.

Benefits

• Nilfisk offers a competitive total compensation package.
• Benefits include Health, Dental, Vision, Basic and Supplemental Life, Critical Illness and Accident Insurance, Flexible Spending Accounts, Health Savings Account with Company Contribution, 401K with Company Match, Long and Short Term Disability, Employee Assistance Program, Legal Plan, Parental Leave, Paid Vacation and Sick Time, Paid Volunteer Day, Tuition Reimbursement, Wellness Reimbursement, Scholarship opportunities, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed