Service Center Director

The Salvation Army Southern California • Provo, UT

2d • $60,790

About The Position

To provide direct services to clients on behalf of The
Salvation Army and to oversee the daily office and client assistance operations.
As an employee
of The Salvation Army, a California corporation, the Coordinator reports to and
is under the
supervision of the Divisional Emergency Disaster Services (EDS) / Service
Extension (SE)
Director.

Requirements

• Bachelor’s degree in social work or at least two years in a related field or professional experience in a related human services program.
• Strong communication, writing, and budget/accounting skills. Computer proficiency with strong customer service ability and desire.
• Ability to work effectively with other employees, agencies, and the public.
• Must be able to maintain confidentiality.
• The position requires the use of a personal vehicle with mileage reimbursement.
• Experience in Microsoft Word, Teams, and Excel required. Working knowledge of integrated database applications and ability to use new software programs or web-based systems with basic training. Must become proficient in the use of The Salvation Army’s social services database system(s).
• A minimum age of 21 (for insurance provision) and possession of a valid in-state driver’s license is required.
• An MVR will be processed every year in accordance with The Salvation Army’s policies.
• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate a telephone. Ability to lift up to 25 pounds, Ability to access and produce information from a computer, Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

Nice To Haves

• Bilingual in Spanish Preferred.

Responsibilities

• Must maintain a good working knowledge of TSA services and all social services in Provo, Utah. The Coordinator must be able to interface with other county/state agencies and establish/maintain good working relationships.
• Maintain knowledge of current and future social service trends and assist The Salvation Army in the development and improvement of social services programs.
• Establish and work closely with Service Extension Advisory Board. Attend Advisory Board meetings and provide current financial and client assistance data to members. Recruit new appropriate board members as needed, assuring they have a good understanding of whom they are representing and the Mission of The Salvation Army. Obtain applications and submit to the EDS/SE Department for background checks and approvals.
• Oversee all operations of the Service Center, including daily business functions of the office. It is essential that the Coordinator be organized, detail-oriented, and able to multitask, prioritize workload, meet deadlines, and work well under pressure.
• Coordinate and supervise special events throughout the year, such as Back to School, Christmas/seasonal assistance, camp programs, and newly identified programs.
• Coordinator must be a self-starter with the ability to work independently without direct supervision while following all policies, procedures, and directives from the SE/EDS Department at Divisional Headquarters (DHQ) in Denver, CO.
• For open job positions, assist with job postings, interviews, and selection of final candidates. Prepare all paperwork as required by Human Resources and submit proposed applicants to the Divisional SE/EDS Department for review/approvals.
• Interview, screen, select, and supervise the work of all volunteers, ensuring that all volunteers have a good knowledge of The Salvation Army and agree to represent TSA appropriately. If community service workers are assigned, oversee their work in cooperation with supervising agencies.
• Maintain a good rapport and communication with staff, volunteers, vendors, and the public
• Submit accurate monthly reports and statistics to DHQ in a timely manner.
• Submit all invoices, Center monthly bills, etc. to DHQ with appropriate documentation for payment in a timely manner.
• Handle all donations as directed by DHQ protocol. Send appropriate donations to lockbox/Portfolio and deposit and log all cash gifts as mandated by Finance/Auditors/THQ providing required backup.
• Provide input in, monitor, and adhere to the service center’s budget, including grant funding.
• Coordinator is to seek additional new funding sources, write and track grants, and attend required grant meetings and/or any workshops or local conferences regarding new grant information. Provide required reports to DHQ and grantor.
• Ensure that all grant inquiries, applications, administration, and reporting follow divisional protocol.
• Represent TSA throughout Utah County at community, business, and social service organizations, as the official Salvation Army spokesperson.
• Oversee Christmas/seasonal projects and the annual Red Kettle Campaign providing guidance and assistance to volunteers and the committee. Recruit volunteers, service organizations, clubs, churches, paid staff, and other members of the community to assist with the Kettle Campaign. Ensure accurate and safe kettle pickup, counting of funds, and appropriate deposit procedures are adhered to, and budgetary goals are met. Assure that all bell ringers understand the appropriate protocol for manning kettles and representing TSA. Provide kettle numbers to the EDS/SE Department as directed.
• Represent TSA across Utah County with local media and work with media outlets to obtain coverage of TSA events and keep the community abreast of needs, trends, and outcomes of services provided. Actively seek new ways to bring The Salvation Amy Service Center into public view to enhance awareness and public support.
• Participate in internal committees and conferences as requested by the EDS/SE Director.
• Other duties as assigned by the EDS/SE Director.
• Maintain professional standards in providing effective case management with families and individuals.
• Manage the day-to-day effective operation of services and case management. As needed, provide client assistance – Interview clients and assess needs, make eligibility decisions, and document cases/assistance as required.
• Maintain awareness of services provided by other local social service agencies, actively seeking resources for clients through those agencies.
• If TSA is unable to meet the need of the client, Coordinator must handle denial with compassion and, if possible, make appropriate referrals to other agencies.
• When working with clients, the Coordinator must be compassionate yet able to separate personal emotions from the decision-making process and follow TSA guidelines set forth by Policy & Procedures and Service Extension Guidelines.
• Maintain proficiency in handling crisis/emergency services for vulnerable populations and utilize crisis intervention and conflict resolution skills while maintaining a calm demeanor in stressful situations.
• Conduct client interviews, prepare case files, obtain required identification and permission to verify, release and share information when deemed appropriate. The coordinator is responsible for keeping all client records accurate, current, and secure.
• If assistance is provided, work with vendors to obtain invoices, W9s, and other relevant paperwork. Prepare all paperwork/vouchers, including all backup documentation required by auditors and submit them to the Divisional Finance Department for payment.

Benefits

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 20 vacation days per year, accrued at the rate of .0769 hours for each hour worked (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 251-500 employees