Service Administrator - Surface Mining

Ring Power•Riverview, FL

About The Position

Manages all administrative functions for the Service Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents. Ensure information is accurate, copied and saved for reference daily. Ensures cash sale work orders are prepared correctly and are given to the Service Manager or Shop Foreman for collection. Processes the payment, deposit and sends to the Credit Department with a transmittal and deposit slip. Ensures that time sheets are processed each day and time is entered into the system. Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday. Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team. Maintains petty cash. Ensures that all money is accounted for at all times and kept safe during non-work hours. Completes petty cash reports, as necessary. Ensures Service Manager has signed off on it and then submit to the Accounting Department. Assists employees and Human Resources in the administration of various insurance and benefit programs. Responsible for screening and routing incoming calls and managing correspondence. Ensures that all calls are handled in the most professional manner. Performs other duties as assigned.

Requirements

High School diploma or GED
1-2 years Required / Credentials
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Well versed in Microsoft Office programs
Experienced and capable in retrieving, analyzing and processing data with the use of a computer
Capable of data entry of 35WPM+

Responsibilities

Manages all administrative functions for the Service Manager.
Providing administrative support to multiple assigned leadership
Partnering with the leadership in the daily business activities and project coordination
Handling sensitive and confidential information in a professional proactive manner
Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.)
Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents.
Ensure information is accurate, copied and saved for reference daily.
Ensures cash sale work orders are prepared correctly and are given to the Service Manager or Shop Foreman for collection.
Processes the payment, deposit and sends to the Credit Department with a transmittal and deposit slip.
Ensures that time sheets are processed each day and time is entered into the system.
Ensures payroll sheets for the proceeding week are totaled, authorized, and sent to the Payroll Department each Monday.
Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team.
Maintains petty cash.
Ensures that all money is accounted for at all times and kept safe during non-work hours.
Completes petty cash reports, as necessary.
Ensures Service Manager has signed off on it and then submit to the Accounting Department.
Assists employees and Human Resources in the administration of various insurance and benefit programs.
Responsible for screening and routing incoming calls and managing correspondence.
Ensures that all calls are handled in the most professional manner.
Performs other duties as assigned.