Service Administrative Assistant I

Warren CAT • Enid, OK

4h

About The Position

The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Office Suite software.

Responsibilities

• Open Work Orders for Customers
• Updating the aged WIP (Work in Progress)
• Uploading Technician Notes
• Preparing work orders for Invoicing
• Collecting pre-payments, final payments, and sending for credit approval
• Issuing PO’s to our vendors
• Communicating with customers and providing excellent customer service for internal and external customers
• Reconcile P-card’s for business needs
• Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed
• Order and maintain supplies; arrange for equipment maintenance.
• Additional duties as assigned by supervisor

Benefits

• We offer health, dental, vision, life, and more as a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED