Senior Trade Shows and Events Coordinator

AIRBUS U.S. Space & Defense•Arlington, VA

22h•Onsite

About The Position

At Airbus U.S. Space & Defense, Inc. we attribute much of our success to the strength of our marketing team. To build on this momentum, we're searching for a highly qualified trade show and events senior coordinator to work closely with our marketing and communications team, as well as our business development leaders. From day one, this individual will contribute to existing marketing programs, while assisting with the development of new events and initiatives aligned with the company's strategic goals. The ideal candidate is focused on detail and execution of tactics to ensure each event is successful. This candidate has 3-5 years of experience managing events, or experience in tradeshows, hospitality industry, or customer service. The trade show and events senior coordinator must be organized with a strong ability to manage input from multiple stakeholders. This individual can handle many diverse projects and event programs, all while meeting tight deadlines to successfully execute each event.

Requirements

Bachelor's degree in communications , Marketing, or Business Administration, Events and Hospitality, or equivalent in experience and relevant education
Three to five years of professional experience, including relevant experience with trade shows/events, customer service, or hospitality
Strong organizational skills
Attention to detail
Event support experience
Excellent writing, communication, and presentation skills
Proficiency in full Microsoft Office suite and TEAMS, with intermediate or advanced level experience in PowerPoint and Excel
Familiarity with Google Suite
Familiarity with digital email marketing tool, event software, and digital survey platforms
Proficiency with social media platforms
Eligibility to work in the U.S.

Nice To Haves

O ther languages are a plus (Spanish, French, German, etc.)
Familiarity with design tools like Adobe Creative Cloud or Canva

Responsibilities

Coordinate the overall planning and logistics for designated conventions/symposiums, trade shows, and special events where Airbus U.S. Space & Defense is involved
Plan, execute, and attend designated trade shows as the primary onsite trade show lead in coordination with Airbus U.S.'s corporate strategy and on-going programs, campaigns, and customer outreach (U . S . Government customers and partners)
Plans and e xecute all pre-show arrangements under the direction of their manager such as: registration, sponsorship content and deliverables, conference room booking, invitation process, meeting schedule plans, select and organize booth content shipment, request booth services, rentals as necessary, display labor if necessary, booth set-up/tear down, onsite support
Ensure Airbus branding elements are correctly implemented throughout exhibit content
Onsite event support includes oversite of exhibit setup, setup of meeting room and reception desk area, create master trade show booth schedule that can be used by the CEO and all senior Business Develop leads
S etup meeting materials/promo items, setup catering, and clean up following meetings
Interact with customers and program leadership onsite; ensure that Airbus U.S. is properly represented
Assist with pre-planning of customer meeting schedules for trade shows and events, coordinating directly with the business lines and business development staff attending events
Develop email marketing/ event management digital tools to coordinate RSVPs
Create social media engagement plan around trade shows, coordinating closely with the Director of Marketing and Communications and communication manager, as well as Airbus Americas
Plan and execute designated Airbus U.S. special events assigned such as executive offsite meetings / events, customer receptions (invitations process, logistic planning, collaterals, promotional items, etc.) as needed
Track, maintain, and be accountable for marketing material inventory and storage of collateral
Work directly with the D irector of M arketing and C ommunications , and communication manager to order dedicated promotional materials and marketing collateral needed for each event, maintain adequate supply of brochures and promotional items
Oversee and process trade show , membership, and and sponsorship invoices to ensure timely payment
Coordinate editing of brochures and collateral with Communications managers/ leads and program leads
Interface/coordinate with suppliers, e.g., exhibit house, freight company, and promotional items suppliers
Lead development of all trade shows and special events within defined budgets for Airbus U.S. Space & Defense and its divisions and all participating activities
Develop a budget tracking sheet and event checklist for each designated trade show or special event
Include all corporate membership and sponsorships to ensure alignment across the company
Work closely with the procurement department representative responsible for the M arcom department activities
Support the Head of North American Trade Shows to provide U . S . Space & Defense team input into the master event trade show and event list
Enter and update the Airbus U.S. Space & Defense master show list in Salesforce.com , Exhibit Day and Corporate Calendar
Schedule a cadence of regular planning meetings with all stakeholders for each trade show or event, begin planning at least 90 days out
Arrange for meeting rooms, catering, and equipment set-up
Complete SSA visit requests for in-person meetings, trade shows, and event activities
Prepare event-related expense reports and reconcile them against corporate credit card

Benefits

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status, or other legally protected status.
In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.
Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified.
Airbus does not offer tenured or guaranteed employment.
Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Airbus reserves the right to revise or change job duties and responsibilities as the need arises.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment.
We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.
Airbus is, and always has been, committed to equal opportunities for all.