Senior Technical Publications Specialist

APTIM • Knoxville, TN

12h • $65,000 - $800,000

About The Position

We are seeking an experienced desktop publisher and document coordinator to lead both document production and document control functions. This role combines hands-on publishing expertise with oversight of document management systems and compliance. You will be supported by a team of technical editors and report to the Technical Publications Manager. The ideal candidate will create high-quality technical document templates while ensuring proper workflows, version control, and adherence to internal and client standards.

Requirements

• Minimum 5 years of combined document control and desktop publishing experience, preferably in government contracting or engineering environments.
• Expertise in Microsoft Word, Excel, PowerPoint, Adobe Illustrator, InDesign, and Acrobat Pro.
• Proficiency in macro creation, VBA scripting, and template building.
• Strong knowledge of document management systems, databases, and version control practices.
• Excellent organizational skills, attention to detail, and ability to manage multiple projects under strict deadlines.
• Strong communication skills and ability to collaborate across diverse teams.

Nice To Haves

• Knowledge of proposal and technical document production for government or DoD clients.
• Familiarity with Chicago Manual of Style or similar guidelines.
• Experience with large-scale environmental remediation or construction projects.
• Experience with MadCap software or similar tools.
• Portfolio demonstrating previous work in formatting, templates, and document systems.

Responsibilities

• Design, format, and publish complex documents ensuring consistency and professional quality.
• Develop and maintain templates, macros, and automation tools across Word, Excel, PowerPoint, InDesign, and Illustrator.
• Oversee document control systems, processes, and version control, ensuring compliance with APTIM SOPs and client guidelines.
• Manage document uploads, tracking, storage, and distribution using internal and client database systems.
• Ensure accuracy, completeness, and quality of technical documentation prior to submission.
• Coordinate document submissions, revisions, and responses with internal teams and external stakeholders.
• Train and support project teams on document formatting best practices, templates, and control procedures.
• Collaborate with project teams, technical writers, engineers, and managers to streamline documentation workflows.
• Continuously improve document production and control processes through technology and creative solutions.

Benefits

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
• Life insurance
• Short-term and long-term disability insurance
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2026 401(k) Plan Features (makeityoursource.com) [https://aptim.makeityoursource.com/getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf] APTIM - Helpful Documents [https://aptim.makeityoursource.com/helpful-documents]

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees