Senior Support Assistant for Student Affairs

Louisiana State University • Union, NJ

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About The Position

Louisiana State University invites applications for the position of Senior Support Assistant for Student Affairs. Reporting to the Chief of Staff in the central office for the Division of Student Affairs, the Senior Support Assistant is responsible for managing senior administrators’ day-to-day calendar, strategic project management, and providing general administrative support. The Senior Support Assistant provides daily assistance to the Chief of Staff with project management and providing divisional support.

Requirements

• Bachelor’s Degree from an accredited institution of higher education.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
• Ability and willingness to work some evening and weekend hours.
• As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency.

Nice To Haves

• Experience managing senior level employees calendars, project management, or systems for meeting planning.
• One year of working in an office setting.

Responsibilities

• Serves as confidential administrative assistant to the Vice President for Student Affairs.
• Manages the day-to-day calendars, scheduling, and administrative duties for senior level administrators including the Vice President for Student Affairs, Associate Vice President & Dean of Students, Assistant Vice President for Student Affairs, and Chief of Staff.
• Assists the Chief of Staff with project management, planning divisional events, and providing divisional support.
• Serves as point of contact for divisional leadership and other senior level administrative professionals external to the division.
• Manages the day-to-day calendars, scheduling, and administrative duties for four senior level administrators including the Vice President for Student Affairs, Associate Vice President & Dean of Students, Assistant Vice President for Student Affairs and Chief of Staff. This includes: project management, coordinating travel, procurement, and preparing and processing paperwork related to travel, events, p-card, requisitions, invoices, Foundation check requests, and deposits.
• Manages annual performance evaluations and planning sessions for all direct reports to senior leadership.
• Manages project workflow processes for the completion of time-sensitive work performed by divisional leadership.
• Oversees office contact with visitors, students and staff, including directing callers and visitors to appropriate staff/resources and ensuring front desk coverage during University business hours.
• Reviews correspondence/telephone calls related to urgent/confidential matters and determines appropriate action to be taken.
• Manages the Division of Student Affairs email address and listserv and sends out divisional emails when requested.
• Supervises, trains, and oversees all functions regarding student employees.
• Serves as asset custodian for the Student Affairs Central Office.
• Organizes Division of Student Affairs events and searches.
• Assists planning all divisional events including scheduling, planning, processing paperwork and payments, and leading day of arrangements.
• Ensures every aspect of work product including administrative tasks, implementation, and every communication on behalf of the Division of Student Affairs exudes a high degree of quality.
• Other duties as assigned by the Chief of Staff, Vice President for Student Affairs, AVP/Dean of Students, or AVP for Student Affairs. This includes but is not limited to: efforts that support broad division/institution goals including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects etc.
• Works closely with the Operations Manager and Chief of Staff to ensure divisional priorities are at the forefront at all times.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees