Senior Sponsored Account Analyst

Stevens Institute of Technology • Hoboken, NJ

22h

About The Position

Senior Sponsored Account Analyst for SERC POSITION SUMMARY The Office of Sponsored Accounting and Cost Analysis (OSACA) aids faculty and staff in managing the financial post award aspects of external research funding, in addition to overseeing the sponsored rate development process for the university. The Senior Sponsored Account Analyst position for the Systems Engineering Research Center (SERC) is responsible for managing the financial administration of SERC contracts from award setup through award closeout, and ensures compliance with all Federal, State, University, and Sponsor policies, procedures, and guidelines. This position works closely with SERC finance and operation teams and directly for the Office of Sponsored Accounting & Cost Analysis, as well as with other financial and administrative units across campus and throughout the University as needed. It provides efficient and effective research administration services to SERC at Stevens Institute of Technology. Essential Job Duties: Prepare and submit accounting entries and invoices. Track and manage invoice submissions to ensure payment request accuracy. Approve all sponsored transactions in accordance with the award and contract terms/conditions, uniform guidance, and institutional policy. Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, subaward invoices, travel, etc. Approval includes verification of available budget, correct spend categories, and confirmation of allowability on sponsored funding. Prepare and submit interim and final financial reports for sponsors (including cost share and equipment reports if required). Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. Process journal entry transactions such as cost transfers, transfer of funds, and write offs. Verify accuracy of award setup, modifications, and budget information including funding source, rates, and billing information requirements. Complete analysis to resolve accounting issues including project over expenditures and expenditure burn rate analysis. Prepare awards for closeout in accordance with the sponsor terms and conditions. Provide training and guidance on compliance related matters to the Stevens research community. Identify process gaps and recommend workflow improvements between OSACA and SERC. Provide support for various audit activities involving SERC sponsored awards. Work on special projects as requested by the SERC Director and perform other duties as assigned related to SERC. Other Job Duties: Promote the University’s commitment to customer service by: Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed. Ensuring optimum service to all internal and external partners in response to all requests for service and information. Maintaining an environment that is welcoming to people of all backgrounds, nationalities, and roles.

Requirements

• 5 to 7 years of experience in post-award research administration and/or grant accounting with a bachelor’s degree in business, research administration, or related field.
• Excellent qualitative and quantitative skills.
• Experience in a college or university, or other not-for-profit institution performing similar job functions.
• Ability to interact professionally with all levels of university personnel, as well as the research administration, and funding agency community.
• Excellent interpersonal, verbal and written communication skills
• Proficiency in word and excel (i.e. pivot tables, v-lookups, etc.)
• Demonstrated success in a position managing concurrent, high-volume number of requests while providing superior customer service.
• Extensive knowledge of Uniform Guidance, effort reporting, cost sharing, and overhead rates
• Knowledge of accounting standards (GAAP, GASB, CASB) and internal control procedures
• Dedicated, high-integrity professional and team player.

Nice To Haves

• Prior experience managing UARC awards
• Prior experience managing federal contracts including FAR clauses
• Prior experience preparing and invoicing a federal sponsor
• Prior experience communicating and problem solving with sponsor representatives

Responsibilities

• Prepare and submit accounting entries and invoices.
• Track and manage invoice submissions to ensure payment request accuracy.
• Approve all sponsored transactions in accordance with the award and contract terms/conditions, uniform guidance, and institutional policy.
• Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, subaward invoices, travel, etc.
• Approval includes verification of available budget, correct spend categories, and confirmation of allowability on sponsored funding.
• Prepare and submit interim and final financial reports for sponsors (including cost share and equipment reports if required).
• Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables.
• Process journal entry transactions such as cost transfers, transfer of funds, and write offs.
• Verify accuracy of award setup, modifications, and budget information including funding source, rates, and billing information requirements.
• Complete analysis to resolve accounting issues including project over expenditures and expenditure burn rate analysis.
• Prepare awards for closeout in accordance with the sponsor terms and conditions.
• Provide training and guidance on compliance related matters to the Stevens research community.
• Identify process gaps and recommend workflow improvements between OSACA and SERC.
• Provide support for various audit activities involving SERC sponsored awards.
• Work on special projects as requested by the SERC Director and perform other duties as assigned related to SERC.
• Promote the University’s commitment to customer service by: Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
• Ensuring optimum service to all internal and external partners in response to all requests for service and information.
• Maintaining an environment that is welcoming to people of all backgrounds, nationalities, and roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level