Senior Specialist, Political Operations

Planned Parenthood Federation of America • Washington, DC

6d • $80,000 - $83,000

About The Position

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (Action Fund) seek a Political Operations Senior Specialist. This job reports to the Director, Strategic Operations in the Office of the SVP, External Affairs department. The OSVP department is responsible for end-to-end budget development & management, operating strategy, contract and procurement systems (e.g., Coupa), and resource management across the org unit.

This role is expected to begin in February 2026 and end in December 2026.

Purpose:
The Political Operations Senior Specialist will work within the Strategic Operations team, supporting the External Affairs Org Unit, providing budget and contracting operational support (including grants, memberships, honorariums for PPFA and Action Fund) and (including PAC contributions PPFEDPAC) to all verticals.
This Senior Specialist is the unit’s dedicated technical expert for advocacy and political disbursements, multi-entity budgeting, and contract operations for PPFA and Action Fund (advocacy funding streams), Action Fund and PPFEDPAC (electoral funding streams). This includes, but is not limited to, contract and budget operational support, vendor partner management for PPFA and Action Fund, and PPFEDPAC disbursements and compliance, processing in-kind contributions and compliance, and campaign budget tracking for Action Fund and PPFEDPAC.

Engagement:
Collaborates with leaders across External Affairs, Strategic Operations, OEC, and in other departments (e.g., Finance, the Office of General Counsel, Conferences & Events) to administer and execute operational processes, contracts, grants, and special projects for PPFA and Action Fund and PAC disbursements and in-kind contribution processing for Action Fund and PPFEDPAC.
Strengthens PPFEDPAC and Action Fund coordinated-side electoral program reporting and compliance by liaising directly with the Office of General Counsel, Finance, and local Planned Parenthood advocacy and political organizations.
Manages communication with vendors and external partners around contracting, payment, and logistics for Advocacy Campaigns & Elections vertical engagements.

Delivery:
Supplies significant logistical, operations, budget, and compliance support to the PPFEDPAC and Action Fund coordinated-side electoral programs, collaborating closely with the Office of the General Counsel and Finance.
Works cross-functionally with the finance and legal team to ensure compliance with all Federal Election Commission (FEC) requirements related to PAC disbursements, memo entries, in-kind contributions, and coordinated electoral spending.
Supports contract lifecycle management for vendors, including compliance checks, cost allocation across entities, budgeting of contract ceilings, and coordination with legal and finance for approval workflows.
Administers financial operations and real-time budget tracking across elections funding streams, including agreement and payment processing for Planned Parenthood Federal PAC disbursements and Action Fund coordinated-side electoral program (including contributions, contracts and grants, credit card reconciliations, and staff/volunteer travel reimbursements).
Support program teams in the proper entry of contracts, grants, honorariums, memberships and sponsorships within the national office’s internal systems (Coupa, PPGrants, etc.)
Serve as liaison between Procurement, Finance, OGC, and Program teams to ensure the accuracy and timeliness of processing contracts, grants, and sponsorship agreements.
Serve as liaison between Procurement, Finance, and Program teams to ensure the accuracy and timeliness of invoice processing.
Provide troubleshooting support to program teams navigating contract and invoice workflows, escalating issues as needed.
Provides ad hoc assistance on special projects related to departmental campaigns and priorities, including but not limited to rapid response organizing actions and rallies, Congressional lobby days and days of action, and partnership convenings.
Provides ad hoc assistance for general budget and contract operations for all External Affairs verticals.
Performs other duties as assigned.

Requirements

• Bachelor’s Degree required
• 3–5+ years of experience in political finance, compliance, budgeting, contracting, or nonprofit political operations required.
• Ability to operate under fast-paced timelines.
• Strong organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Strong judgment around confidentiality and discretion.
• Ability to work with internal and external stakeholders in a timely, tactful, and professional manner.
• Ability to work collaboratively and flexibly with a dynamic, fast-moving team, completing multiple tasks with poise, accuracy, and confidence.
• Ability to adapt quickly changing priorities and ambiguous situations.
• High proficiency in Google and Microsoft Office products.
• A deep commitment to Planned Parenthood’s mission of promoting sexual and reproductive health, and to racial and gender equity.

Nice To Haves

• Experience managingmulti-entity cost allocations preferred.
• Experience with election-cycle financial operations preferred.
• Experience with in-kind valuation and documentationacross entities preferred.
• Experience with restricted vs. unrestricted political funds preferred.
• Familiarity with grant agreements that cross C3 and C4 boundaries is preferred.
• Ability to analyze financial trendsand provide strategic insights to senior leaders preferred.

Responsibilities

• Supplies significant logistical, operations, budget, and compliance support to the PPFEDPAC and Action Fund coordinated-side electoral programs, collaborating closely with the Office of the General Counsel and Finance.
• Works cross-functionally with the finance and legal team to ensure compliance with all Federal Election Commission (FEC) requirements related to PAC disbursements, memo entries, in-kind contributions, and coordinated electoral spending.
• Supports contract lifecycle management for vendors, including compliance checks, cost allocation across entities, budgeting of contract ceilings, and coordination with legal and finance for approval workflows.
• Administers financial operations and real-time budget tracking across elections funding streams, including agreement and payment processing for Planned Parenthood Federal PAC disbursements and Action Fund coordinated-side electoral program (including contributions, contracts and grants, credit card reconciliations, and staff/volunteer travel reimbursements).
• Support program teams in the proper entry of contracts, grants, honorariums, memberships and sponsorships within the national office’s internal systems (Coupa, PPGrants, etc.)
• Serve as liaison between Procurement, Finance, OGC, and Program teams to ensure the accuracy and timeliness of processing contracts, grants, and sponsorship agreements.
• Serve as liaison between Procurement, Finance, and Program teams to ensure the accuracy and timeliness of invoice processing.
• Provide troubleshooting support to program teams navigating contract and invoice workflows, escalating issues as needed.
• Provides ad hoc assistance on special projects related to departmental campaigns and priorities, including but not limited to rapid response organizing actions and rallies, Congressional lobby days and days of action, and partnership convenings.
• Provides ad hoc assistance for general budget and contract operations for all External Affairs verticals.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level