Senior Specialist, Accounts Payable

QPS, LLC • Newark, DE

5h • Remote

About The Position

The AP senior specialist is the main contact point for Accounts Payable and Purchase Orders. While continuing to coordinate the day-to-day, they will take the initiative to improve departmental service levels and various AP finance related metrics. The candidate for AP will mentor and guide staff and peers. The incumbent may use initiative and judgement to recommend projects, set/adjust priorities and processes, and should present possible solutions to supervisor when confronted with unfamiliar situations.

Requirements

• Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role, such as:
• University/College Degree in Accounting, Finance or Business Administration
• Four (4) or more years of relevant experience processing high volume of complex invoices preferred

Responsibilities

• Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
• Creates and maintains vendor master records with correct approvals
• Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups.
• Enters vendor transactions (invoices and credit memos) into accounting system. Files supporting documentation in accordance with A/P procedures.
• Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc.
• Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment.
• Manages the AP inbox, and files transactions as appropriate.
• Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution.
• Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
• Processes pass through costs in communication with the A/R department.
• Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.).
• Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients.
• Orders Federal Express supplies and create online waybills for outgoing shipments.
• Process all outgoing mail, including adding correct postage.
• Back up reception desk as needed, to include answering phones, admitting/receiving visitors/guests, sorting and distributing mail, etc.
• Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request.

Benefits

• Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Structured Career Ladders that provide excellent growth based on your personal aspirations.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
• Park-like setting in Newark, Delaware
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level