Senior SHIP Program Coordinator (Business Professional III)

International City Management•Sarasota, FL

37d•$61,734 - $70,000

About The Position

Housing affordability affects many in our community, and Sarasota County's Office of Financial Management is looking for the right candidate to make a difference and feel its impacts in this critical area. Our Office of Financial Management is looking for a senior-level professional to join a new and fast-growing team as part of the Housing Enhancement and Redevelopment Office (HERO). This position will play a key role in managing and supporting the advancement of affordable housing programs as part of the State Housing Initiatives Partnership (SHIP) program. In this role, you'll develop, administer, and update the Local Housing Assistance Plan (LHAP) and enact its numerous housing strategies. You'll also work closely with individual homeowners, non-profit organizations, developer organizations, and internal legal and contractual teams to satisfy the mission and intent of this program. If you're experienced in leading and administering strategies related to the advancement of affordable housing, comfortable working with an array of stakeholders, and ready to support residents on their path to stable housing, we'd love to hear from you. Be part of the solution and apply today! In this role, you will be responsible for... Operational Program Compliance Assists the Community Housing Manager in the management of state housing funding administered by the FHFC while ensuring goals and objectives are met timely manner, measured, and are in conformance with applicable regulations. Develops and updates the LHAP and other required plans through independent research, analysis, and application of housing-related regulations, requirements, and stakeholders and public input. Ability to lead meetings with external and internal stakeholders and members of the public, comprehend questions and inquiries on programs, and provide accurate information, guidance, and recommendations. Implements housing program guidance and policies, to include crafting correspondence, letters, and notices to internal departments, external stakeholders, federal and state agencies, and public meeting materials. Stakeholder Management and Support Interfaces regularly with an array of stakeholders to the SHIP program, including individual homeowners, non-profit service providers, developer organizations, members of the public, and internal legal/contractual teams. Attends and participates in regularly scheduled Affordable Housing Advisory Committee (AHAC) meetings, a requirement of the SHIP program, and assists with the development of strategies and measuring outcomes. Performs stakeholder monitoring efforts of provider organizations enacting programs on behalf of the county to assess the provider's compliance in accordance with the terms and conditions of contractual agreements. Receives, reviews, and processes provider progress reports and reimbursement requests and associated backup documentation to support information supplied by providers on a routine basis. Conducts onsite and desk monitoring efforts of stakeholders - individual homeowners and provider entities - related to program progress, adherence to requirements, fiscal accounting, and other requirements to ensure compliance. Grant and Loan Monitoring and Reporting Monitors fiscal and progress statuses of all grant-funded program activities (reimbursement and loan-based), identifies areas of concern and improvements, and communicates these to stakeholders and leadership as needed. Reviews financial reports and identifies and secures expenditure and other required backup documentation for electronic submission in federal reporting databases and internal grant filing systems of the county. Routinely communicates with external and internal stakeholders on quarterly and annual reporting progress and expenditure deadlines, solicits this information, analyzes data, and compiles and enters this information according to state reporting parameters and related systems. Assists in the budget adoption and any necessary fiscal adjustments through the use of the county fiscal accounting systems and existing county budgeting policies and procedures.

Requirements

Bachelor's degree from an accredited college or university in Public Administration, Business, Finance, Planning, Industrial/Engineering or a job-related field -WITH- three (3) years of professional job-related experience.
OR- Master's degree can count for one year of experience.
OR- Seven (7) years of professional job-related experience in the management of technical projects/programs and strategic planning may substitute for the required education.

Nice To Haves

Knowledge: Master's degree in public administration, Business, Finance, Planning, or a job-related field.
Related Work Experience: Two (2) years of grant experience, to include those working with or administering housing grant programs.
Regulatory Expertise & Compliance: Proficient in federal, state, and local grant requirements with the ability to interpret complex regulations and apply them effectively.
Project & Stakeholder Management: Skilled in leading high-priority, time-sensitive projects, managing multiple tasks independently, and working collaboratively with diverse stakeholders.
Communication & Documentation: Capable of educating others, fostering professional relationships, and producing clear, concise reports and policy documents.
Physical Demands: Employees in this role must occasionally lift and/or move up to 10 lbs.

Responsibilities

Assists the Community Housing Manager in the management of state housing funding administered by the FHFC while ensuring goals and objectives are met timely manner, measured, and are in conformance with applicable regulations.
Develops and updates the LHAP and other required plans through independent research, analysis, and application of housing-related regulations, requirements, and stakeholders and public input.
Ability to lead meetings with external and internal stakeholders and members of the public, comprehend questions and inquiries on programs, and provide accurate information, guidance, and recommendations.
Implements housing program guidance and policies, to include crafting correspondence, letters, and notices to internal departments, external stakeholders, federal and state agencies, and public meeting materials.
Interfaces regularly with an array of stakeholders to the SHIP program, including individual homeowners, non-profit service providers, developer organizations, members of the public, and internal legal/contractual teams.
Attends and participates in regularly scheduled Affordable Housing Advisory Committee (AHAC) meetings, a requirement of the SHIP program, and assists with the development of strategies and measuring outcomes.
Performs stakeholder monitoring efforts of provider organizations enacting programs on behalf of the county to assess the provider's compliance in accordance with the terms and conditions of contractual agreements.
Receives, reviews, and processes provider progress reports and reimbursement requests and associated backup documentation to support information supplied by providers on a routine basis.
Conducts onsite and desk monitoring efforts of stakeholders - individual homeowners and provider entities - related to program progress, adherence to requirements, fiscal accounting, and other requirements to ensure compliance.
Monitors fiscal and progress statuses of all grant-funded program activities (reimbursement and loan-based), identifies areas of concern and improvements, and communicates these to stakeholders and leadership as needed.
Reviews financial reports and identifies and secures expenditure and other required backup documentation for electronic submission in federal reporting databases and internal grant filing systems of the county.
Routinely communicates with external and internal stakeholders on quarterly and annual reporting progress and expenditure deadlines, solicits this information, analyzes data, and compiles and enters this information according to state reporting parameters and related systems.
Assists in the budget adoption and any necessary fiscal adjustments through the use of the county fiscal accounting systems and existing county budgeting policies and procedures.