Senior Secretariat Support

US Federal Solutions • Arlington, VA

40d • Onsite

About The Position

U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Assistant Secretary of the Air Force for Acquisition (SAF/AQ). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.

Requirements

• Experience supporting senior government leaders or working in a military or federal acquisition environment.
• Active and adjudicated Secret security clearance
• BS/BA Degree
• Strong writing and editing skills, with the ability to produce polished, ready-to-send materials.
• Familiarity with military customs and courtesies.
• Strong organizational habits and the ability to manage multiple deadlines in a fast-moving environment.
• Experience with tools such as TMT, DTS, SharePoint, and standard office software.
• Must be local to the Washington D.C. area.

Responsibilities

• Support SAF/AQ leadership with day-to-day secretariat and administrative needs that keep the organization running smoothly.
• Plan and coordinate events, meetings, and visits for distinguished guests, securing facilities and ensuring all materials are ready on time.
• Prepare correspondence, reports, briefings, presentations, and other documents for internal and external audiences, ensuring accuracy and clarity.
• Review documents that require government signature, checking for compliance, quality, grammar, formatting, and required attachments.
• Track and manage suspense items, project statuses, and workflow actions so the team meets all deadlines.
• Distribute correspondence and meeting materials, maintain filing and record systems, and conduct basic research when needed.
• Manage daily actions within the Task Management Tool (TMT), monitor new tasks, assign them appropriately, and prepare weekly stakeholder updates and status slides.
• Support travel administration through the Defense Travel System (DTS), preparing authorizations and vouchers for government approval.
• Assist with budget documentation and preparations for submission cycles as needed.
• Provide support for VTC setup and coordination, and help maintain the organization’s SharePoint and Air Force Portal pages, including quarterly content updates.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees