Senior Scheduler

NATIONAL PARTNERS IN HEALTHCARE•Manchester, NH

55d•$52,000 - $65,000

About The Position

The Medical Scheduler is responsible for coordinating, maintaining, and optimizing work schedules for Physicians and Certified Registered Nurse Anesthetists (CRNAs) to support safe, efficient, and compliant clinical operations. This role collaborates closely with providers, clinical leadership, and operational teams to ensure accurate coverage, adherence to credentialing and contractual requirements, and continuity of patient care. The Medical Scheduler exercises sound judgment, attention to detail, and effective communication to manage complex scheduling needs in a dynamic healthcare environment.

Requirements

High school or equivalent (Required); AA or BA preferred
3-5 years’ experience in the healthcare industry with upward mobility documented.
Excellent Verbal and Written skills.
Ability to prioritize work and work independently with minimal supervision.
Ability to work effectively with staff, physicians, and external customers.
Must have strong keyboard skills with knowledge of Microsoft Word, Excel and PowerPoint.
Must have a pleasant disposition and high tolerance level for diverse views and opinions.
Ability to motivate diverse personalities within the department.
Must be able to speak, read and write in English.
Skill in gathering, reporting and analyzing information.

Responsibilities

Manage daily clinical staffing to ensure seamless practice operations across all sites.
Monitor productivity metrics and work with Practice Admin on making staffing adjustments to meet operational demands.
Execute real-time scheduling updates for call-ins, and shift adjustments.
Assign providers daily based off shift type, credentialing status and surgeon request while meeting patient care needs.
Manage anesthesia provider requests from surgeons and patients.
Ensure coverage plans align with surgical block time utilization and projected case volumes.
Pull OR schedules 2 weeks in advance to anticipate staffing needs and communicate with sites
Recruit and move staff around to accommodate schedules
Assist with shift swaps/day off requests
Create monthly schedule for specialty shifts including assigning call shifts for staff
Enter hospital call schedule into IKE and distribute accordingly
Manage yearly vacation picking process
Adjust schedules for add-on cases, cancellations, or emergencies
Communicate daily schedules and updates to scout and anesthesia staff
Develop and maintain monthly or quarterly call schedules, including weekends and holidays
Balance fairness and equity in call and weekend assignments
Coordinate vacation, CME, and personal time-off requests
Plan ahead for staffing gaps caused by vacations, leaves, or open positions
Arrange locum or per diem coverage as needed
Maintain compliance with contractual obligations for coverage and call frequency
Collaborate with the practice admin to determine daily staffing needs
Manage shift swaps and coverage requests among providers
Track and confirm provider credentialing for each facility before scheduling
Maintain and update scheduling software (Spinfusion)
Track attendance, shift compliance, and hours worked for payroll or productivity purposes
Generate reports on staffing utilization, coverage ratios, and scheduling trends
Coordinate onboarding and orientation schedules for new or locum providers
Serve as the main point of contact for scheduling-related questions or issues
Communicate changes promptly and professionally to staff and hospital partners
Identify and resolve scheduling conflicts proactively
Participate in leadership or staffing meetings to review coverage and optimize resources