Senior Research Administrator

Beth Israel Lahey Health•Boston, MA

17d•$85,000 - $124,800

About The Position

The Senior Research Administrator is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administrative Director (RAD) to ensure compliance and proper implementation of policies and procedures.

Requirements

Bachelor's degree required.
3-5 years related work experience required.
Grants management, budget preparation and financial management principles and regulatory requirements.
Previously demonstrated understanding of policy and practice governing research compliance within a large institution.
Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

Works with information from internal systems, grant management software, PeopleSoft, and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions.
Must have a strong working knowledge of sponsored research including budget management for federal and non federal awards, contracts and subcontracts.
Works with Financial Analysts and others as necessary to reconcile information/reports and provides investigators with regular financial status reports in user friendly-formats.
Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending.
As necessary, work with investigators and RAD to manager deficits.
Responsible for managing all time and effort reporting for defined areas of responsibility.
Works with PIs to regularly monitor information, make changes as appropriate.
Report any unusual or non-compliant information to PI and RAD.
Authorizes all expense items such as making deposits, transferring funds, assigning expenses within areas of responsibility.
Works with ancillary areas such as A/P, HR, and purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions.
Advises investigators of grant policies, due dates for progress reports, and compliance requirements.
Reviews proposal in final stage prior to Research Administrative Director signature and submission to sponsor.