Senior Reproduction and Mailroom Assistant

City of New York•New York City, NY

15d•Onsite

About The Position

The NYC Department of Design and Construction, Operations Division is seeking a Senior Reproduction & Mailroom Assistant. The selected candidate will be expected to do the following: - Perform daily reproduction tasks: high-volume copying, printing, finishing, binding, lamination, and basic quality checks. - Prepare and process documents for scanning (including large format); handle archival and historical drawings using proper preservation practices. - Log jobs, update status in the ticketing system (for example, Track-it), and notify requestors upon completion. - Support mailroom operations: intake, sort, route, and deliver mail and packages; follow chain-of-custody procedures (photo confirmation to recipient and signature on delivery). - Serve as acting lead when assigned (coverage during Supervisor absence) to keep daily workflows on track. - Receive and stage supplies (paper, toner, binders); monitor stock and prepare purchase requests; maintain simple inventory records. - Assist with daily/weekly/monthly production counts and basic Excel reports; keep shared spreadsheets and databases current. - Communicate with end users and partner units to meet timelines; escalate risks or delays early. - Help create or maintain quick reference guides for equipment use and safe handling; participate in cross-training. - Assist with special projects and records tasks (e.g. categorizing contract books, change orders, drawings, and payment records, creating electronic links for retrieval). Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Requirements

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to "1" above.
Authorization to work in the United States is required for this position.
Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

Responsibilities

Perform daily reproduction tasks: high-volume copying, printing, finishing, binding, lamination, and basic quality checks.
Prepare and process documents for scanning (including large format); handle archival and historical drawings using proper preservation practices.
Log jobs, update status in the ticketing system (for example, Track-it), and notify requestors upon completion.
Support mailroom operations: intake, sort, route, and deliver mail and packages; follow chain-of-custody procedures (photo confirmation to recipient and signature on delivery).
Serve as acting lead when assigned (coverage during Supervisor absence) to keep daily workflows on track.
Receive and stage supplies (paper, toner, binders); monitor stock and prepare purchase requests; maintain simple inventory records.
Assist with daily/weekly/monthly production counts and basic Excel reports; keep shared spreadsheets and databases current.
Communicate with end users and partner units to meet timelines; escalate risks or delays early.
Help create or maintain quick reference guides for equipment use and safe handling; participate in cross-training.
Assist with special projects and records tasks (e.g. categorizing contract books, change orders, drawings, and payment records, creating electronic links for retrieval)