Senior Real Estate Analyst

HUB International•Chicago, IL

21d•$80,000 - $95,000•Hybrid

About The Position

HUB International's Corporate Real Estate team manages an extensive portfolio of over 700 office locations and 4 million square feet across North America, with approximately 80 active real estate projects and 15-20 design and construction projects running concurrently. We're seeking a Senior Analyst to play a vital role in supporting our dynamic real estate operations. This position balances strategic analysis with project execution, with approximately 75% focused on analytical and administrative responsibilities and 25% on project coordination. Reporting to the Director of Real Estate, you'll work on diverse assignments that directly impact our organization's workplace strategy and efficiency.

Requirements

Bachelor's degree in Real Estate, Business Administration, Finance, or related field (or equivalent professional experience)
Advanced proficiency in Microsoft Excel and PowerPoint, with demonstrated ability to create sophisticated financial models and executive presentations
Strong understanding of commercial real estate fundamentals, design principles, and construction processes
Financial analysis capabilities, including budgeting, forecasting, and cost-benefit evaluation
Exceptional written and verbal communication skills with meticulous attention to documentation
Professional demeanor with strong people skills and ability to collaborate across functions
Initiative-taking with excellent organizational abilities and capacity to manage multiple priorities
2-5 years of relevant experience
High school or equivalent

Nice To Haves

Experience with AutoCAD or similar design software
Familiarity with CoStar or comparable real estate databases
Ability to read and understand architectural floor plans and construction documents
Background in workplace strategy or corporate facilities management
Project management experience or certification

Responsibilities

Develop financial analyses and operational comparisons for office consolidations and relocations, evaluating efficiency metrics and cost implications
Analyze headcount trends and workplace attendance data to inform real estate decision-making
Produce monthly real estate and workplace performance reports for leadership
Support the creation of executive-level presentations on real estate initiatives and outcomes
Serve as the primary administrator for the CoStar database and lease management system (ownership transition expected within 6-9 months)
Own day-to-day support of workspace hoteling solutions (e.g., OfficeSpace), managing priority access, bookings, and vendor partnerships.
Build and maintain centralized Real Estate and Design databases, including photo libraries, floor plans, signage standards, vendor directories, and specification documents
Lead content development and editorial oversight for the Real Estate section of HUB's intranet
Coordinate insurance requirements for new office locations and relocations
Track and reconcile Tenant Improvement Allowance (TIA) payments with regional finance teams
Facilitate lease audits in partnership with regional teams and accounting
Solicit and evaluate proposals from national vendors across multiple categories: audiovisual, security, data/IT, furniture, flooring, lighting, signage, decommissioning, and relocation services
Manage vendor coordination during relocation projects, ensuring seamless execution
Collaborate with Procurement on strategic initiatives and process enhancements
Document and standardize regional furniture specifications and construction guidelines
Conduct research on design trends and innovative products to elevate HUB's office standards
Partner with implementation teams to establish new processes within Real Estate and Procurement functions
Maintain and communicate HUB's Standard Palettes through website coordination and internal channels
Guide local office teams through the relocation process, serving as a knowledgeable resource
Gather end-user requirements including equipment needs, storage specifications, and workspace preferences
Coordinate data infrastructure planning, copier procurement, and equipment logistics
Develop and manage project budgets throughout the relocation lifecycle