Senior Purchasing Coordinator, Purchasing Department

CAMBA•New York, NY

22d•$55,000 - $60,000•Onsite

About The Position

The purchasing department is responsible for addressing the purchase needs of all CAMBA’s programs by adhering to funder and agency purchase regulations. Position: Senior Purchasing Coordinator Reports To: Purchasing Department Location: 1720 Church Avenue, Brooklyn, NY 11226 What The Senior Purchasing Coordinator Does: Follows CAMBA’s Procurement Policy Researches and expands the agency’s M/WBE vendor list selecting from the NY City and NY State databases Researches and expands the agency’s Purchasing group vendors selecting from their catalogs. Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies. Interviews new vendors Creates new vendor accounts Assists with M/WBE contractual compliance Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations. Obtains signed letters of intent, COIs and other required documentation. Maintains the vendor M/WBE Certificates and verifies M/WBE Status. Assists with keeping records on contract requirements regarding purchasing, vendors and purchasing groups. Generates reports as needed Maintains up-to-date file system. Enters data into the purchasing system. Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement regulations, processing, and payments. Updates CAMBA’s MWBE Vendor List/Preferred Vendor List Communicates and shares vendor information with CAMBA Staff Assists with purchasing/procurement support (i.e.-reconcile purchase orders and invoices). Maintains professional relationships with vendors. Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information. Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms. May track packages and follow up on back orders. May assist with following up on programs purchase request forms. May answers and screens incoming telephone calls as needed. Tasks may be modified, expanded, and/or assigned over time.

Requirements

Associate’s degree and two years’ experience.
Experience using Microsoft Office applications (Word, Excel and Outlook).
Strong typing skills necessary.
Good written & verbal communication.
Computer skills.
Lift and move boxes.

Nice To Haves

Knowledge of non-profit purchasing processes.
Knowledge of M/WBE city and/or state certified.

Responsibilities

Follows CAMBA’s Procurement Policy
Researches and expands the agency’s M/WBE vendor list selecting from the NY City and NY State databases
Researches and expands the agency’s Purchasing group vendors selecting from their catalogs.
Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies.
Interviews new vendors
Creates new vendor accounts
Assists with M/WBE contractual compliance
Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations.
Obtains signed letters of intent, COIs and other required documentation.
Maintains the vendor M/WBE Certificates and verifies M/WBE Status.
Assists with keeping records on contract requirements regarding purchasing, vendors and purchasing groups.
Generates reports as needed
Maintains up-to-date file system. Enters data into the purchasing system.
Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement regulations, processing, and payments.
Updates CAMBA’s MWBE Vendor List/Preferred Vendor List
Communicates and shares vendor information with CAMBA Staff
Assists with purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
Maintains professional relationships with vendors.
Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information.
Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms.
May track packages and follow up on back orders.
May assist with following up on programs purchase request forms.
May answers and screens incoming telephone calls as needed.

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume