Senior Proposal Coordinator

HVJ Associates • Houston, TX

1d

About The Position

The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee and business associate satisfaction. Main areas of responsibilities include: 1. Preparation of statement of qualification (SOQ) 2. Preparation of subconsultant qualification data packages as requested by clients 3. Maintaining quality database of company information Ongoing Work: Leads SOQ preparation for public infrastructure pursuits. Owns proposal standards Mentor junior staff Maintain a consistent firm qualification database Position Specific Standards: Deliver submittals on time Exercise integrity and confidentiality in all processes. All information will be double checked during data entry, prior to sending/posting. Ability to learn new Generative AI tools for SOQ preparation Be resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.

Requirements

• Bachelor’s degree preferred in marketing, business, communications, Journalism or any other relevant field
• Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry.
• Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation

Nice To Haves

• Experience with Deltek Vision, Deltek Vantagepoint, Hubspot or similar CRM systems is a plus

Responsibilities

• Preparation of statement of qualification (SOQ)
• Preparation of subconsultant qualification data packages as requested by clients
• Maintaining quality database of company information
• Leads SOQ preparation for public infrastructure pursuits.
• Owns proposal standards
• Mentor junior staff
• Maintain a consistent firm qualification database
• Deliver submittals on time
• Exercise integrity and confidentiality in all processes.
• All information will be double checked during data entry, prior to sending/posting.
• Ability to learn new Generative AI tools for SOQ preparation
• Be resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.

Benefits

• 401(k) and 401(k) matching
• Dental, Health & Vision insurance
• Employer Paid Life, AD&D, & Disability insurance
• Paid Time Off
• 8 Paid Holidays
• Employee Assistance Program
• Referral Program
• Professional development & growth opportunities
• Tuition Reimbursement
• Incentive Pay Eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level