Proposal Coordinator

Pavarini•Sandy, UT

2h•$75,000 - $85,000

About The Position

For Layton, this isn’t just another proposal role, it’s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we’re looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials. This is the job for you if: You Have High Standards: You care deeply about producing great work. You're organized, thorough, and committed to getting the details right. An Eye for Design & Layout: You know what looks good on a page and how to structure content so it’s easy to read and engaging. You’re comfortable using templates and tools to create sharp, professional documents. Write Like a Pro: You’re a clear thinker who can gather and edit copy for clarity, tone, and grammar. You can take technical information and make it readable. Are a Team Player: You’re responsive, flexible, and collaborative. You enjoy working closely with others to meet deadlines and goals. Curious About Construction: Maybe you’re not an expert (yet), but you’re eager to learn the industry lingo and what matters to our clients. Oh, and if you don’t know any of this stuff, you’ll find out.

Requirements

Bachelor's Degree (B.A.) in Marketing, Communications, Design, Business or a related field or equivalent; or equivalent combination of education and experience
1-3 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing.
Excellent interpersonal and communications skills with emphasis on superior persuasive writing and presentation ability.
Experience with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.); proficient in MS Office (namely PowerPoint).

Nice To Haves

AEC industry experience a plus.

Responsibilities

Actively learns about Layton’s portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
Provides marketing support to key initiatives through creation of brochures, brown bag materials, etc. focused on technical capabilities and benefits.
May coordinate development of non-proposal support materials such as brochures, presentations, etc. ensuring consistency of message, and adherence to established quality and brand standards across all deliverables.
Applies knowledge of Layton’s/SBU’s overall service offerings including strategic initiatives.
Supports pursuit teams to advance our positioning and deliver proposals that resonate with our clients. Responsibilities include coordinating all aspects of pursuits: team coordination, messaging, formatting, proofreading, coordination with graphics and teaming partners, editing, quality reviews, compliance, brand adherence, and efficient and timely production.
Contributes to content development for proposals and other collateral pieces under the direction/supervision of others.
Supports action planning and progress tracking.
Conducts research to identify best Layton qualifications (experience matrix, project descriptions, resumes, etc.) and competitor information.
Responds to requests for information and client research assistance.
Helps to create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits. This work includes writing, researching, and editing.
Proposal “break down” and “unpacking”: resume and project description updates to Cosential; unique or new content shared broadly through AdobeCC or boilerplate library.
Develops proficiency creating proposals as well as other sales and marketing deliverables, working with close supervision or clearly defined processes.
Gains reputation for consistently-high customer service.
Spends time reviewing best practices and products and adopting ideas into his/her BD support and proposal efforts.
Seeks input, identifies development opportunities, and leverages resources.
Understands and supports compliance with Layton’s capture planning.