Senior Property Manager - Commercial

Harvest Properties•Palo Alto, CA

About The Position

The Senior Property Manager is responsible for the full scope of operations for an assigned portfolio of commercial properties. The ideal candidate will bring extensive experience in property operations, tenant relations, financial management, and construction oversight. This role requires a proactive, ownership-oriented mindset and the ability to lead, support, and coordinate results. Essential Duties and Responsibilities: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may add or modify responsibilities as needed.

Requirements

7-10 years’ experience in property management of commercial real estate is required.
Strong written and verbal communication skills.
Strong customer service skills required.
BA/BS degree preferred. In lieu of a degree, 10+ years of relevant experience will be accepted.
Strong proficiency in Microsoft Word, Excel, and Outlook.
Competent in accounting systems.
Ability to learn and utilize other software programs as required

Nice To Haves

Knowledge of commercial construction.
Experience with business and management principles and practices.
Knowledge of supervisory principles and practices.
Knowledge of project management principles and practices.

Responsibilities

Oversee all day-to-day building operations, including maintenance, repairs, janitorial, security, engineering, and life-safety programs.
Responsible for establishing and maintaining a proactive tenant relations program.
Administer tenant leases with emphasis on operational clauses and compliance to building operations.
Establish operating policy consistent with the objectives of Ownership.
Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
Prepare monthly management and financial reports.
Responsible for annual budget preparation and year-end reconciliations.
Ensure all reporting requirements are completed accurately and on schedule.
Responsible for supporting the leasing and marketing program for the project.
Ensure positive relations with listing brokers and external agents.
Participate in lease negotiations as necessary and monitor lease document preparation.
Review and approve all contracts, expenditures, and purchase orders related to the property.
Solicit, evaluate, and award vendor bids for building services and capital projects.
Maintain a working knowledge of all vendor contracts and ensure compliance.
Coordinate and oversee all construction work to ensure that all alterations are performed in accordance with building standards, applicable lease provisions, and local code requirements.
Direct and monitor legal counsel's production of legal documents and other legal activities, including litigation.
Provide leadership, guidance, and performance management for on-site personnel.
Conduct performance evaluations and support employee development.
Responsible for employee management, including interviewing and hiring; assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Responsible for hiring and managing external building personnel.