Senior Property Associate

JLL•Tampa, FL

7d•$26 - $34•Onsite

About The Position

As a Senior Property Associate at JLL, you will serve as a strategic partner to two Market Leads operating across different regions of the country. This role sits at the intersection of administration, operations, and client service, requiring exceptional organizational skills and the ability to seamlessly manage competing priorities across multiple markets. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this position plays a vital role in enabling that vision. You will be responsible for maintaining comprehensive filing systems, managing critical financial processes, coordinating calendars and meetings, and handling sensitive business information with the utmost discretion. What sets JLL apart is our culture of collaboration, locally and across the globe, and you will embody that spirit by providing essential support that keeps our teams connected, informed, and operating at peak efficiency. This is an opportunity for a detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering excellence behind the scenes.

Requirements

Proven experience in an administrative or operations support role, preferably supporting senior leadership
Strong organizational skills with demonstrated ability to manage multiple priorities across different teams or locations
Excellent written and verbal communication skills with a professional and polished demeanor
Proficiency with accounting systems and experience managing invoices, coding expenses, and tracking budgets
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools
High attention to detail and accuracy, particularly when handling financial data and confidential information
Ability to work independently with minimal supervision while knowing when to escalate issues appropriately

Nice To Haves

Background in property management or commercial real estate
Experience supporting multiple executives or leaders simultaneously across different geographic regions
Familiarity with project management methodologies and tools
Knowledge of expense tracking systems and corporate financial processes
Demonstrated ability to anticipate needs and proactively solve problems before they escalate

Responsibilities

Provide direct administrative support to Market Leads, managing calendars, coordinating meetings, and ensuring seamless communication across regions
Organize and maintain comprehensive filing systems, including establishing file structures and tracking property management agreements to ensure easy access and compliance
Lead project management efforts for onboarding new assignments, coordinating document collection and ensuring all stakeholders have what they need to succeed
Enter invoices into the accounting system, code them accurately, and obtain necessary approvals to manage accounts payable efficiently
Assist with corporate accounts receivable processes and support the team with budget preparation, reforecasts, and light data tracking
Monitor and respond to emails regularly, ensuring timely communication and follow-through on action items
Track projects across multiple markets, proactively managing deadlines and flagging potential issues before they arise
Support team coordination efforts including onboarding new team members, organizing events, and procuring supplies as needed
Handle confidential and sensitive business information with the highest level of discretion and professionalism at all times