Senior Project Manager

HOATalent•Chicago, IL

9h•Hybrid

About The Position

The Senior Project Manager is responsible for leading and overseeing a team of Project Managers who coordinate internal maintenance initiatives across condominium associations and individual units. This role ensures the successful execution of both operational initiatives and supporting portfolio Property Managers on large-scale capital projects, while maintaining strong vendor relationships and delivering projects on time and within budget.

Requirements

5+ years of project management experience, preferably in property management, construction, or capital improvement projects
2+ years of leadership or team management experience
Proven experience managing large-scale projects (six-figure to multi-million dollar budgets)
Strong financial acumen, including budgeting and cost control
Excellent communication and stakeholder management skills
Ability to manage multiple projects and priorities in a fast-paced environment

Responsibilities

Supervise, mentor, and develop a team of Project Managers responsible for coordinating internal association and owner-related initiatives
Establish clear expectations, workflows, and accountability standards across the project management team
Monitor project pipelines and ensure timely execution of all assigned initiatives
Provide guidance and escalation support on complex or high-risk projects
Oversee and directly assist Community Managers with capital improvement projects ranging from $15,000 to $5,000,000
Lead planning, budgeting, bidding, and execution phases of major projects (e.g., roofing, façade, mechanical systems, common area renovations)
Ensure compliance with association governing documents, local regulations, and industry standards
Identify risks proactively and implement mitigation strategies
Ensure all projects and internal initiatives align with approved budgets and financial expectations
Track and report on project financials, including variance analysis and cost controls
Partner with accounting and leadership to maintain financial transparency and accuracy
Drive cost efficiencies without compromising quality or timelines
Develop and maintain strong relationships with contractors, vendors, and service providers
Source and onboard new vendors to expand capabilities and improve service quality
Lead competitive bidding processes and negotiate contracts to achieve best value
Evaluate vendor performance and hold partners accountable to service standards
Oversee internal initiatives across associations, ensuring consistent execution and communication
Collaborate cross-functionally with property management, maintenance, and accounting teams
Ensure all stakeholders (board members, owners, internal staff) are informed and aligned throughout project lifecycles
Standardize processes to improve efficiency, scalability, and service delivery