Senior Project Manager

First Global Management Services•New York City, NY

1d•$90,000 - $120,000

About The Position

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com What You Would Get To Do: The Senior Project Manager is responsible for supporting the client with their internal and/or client-facing events and conferences while consistently delivering exceptional service through excellent project management and creative solutions. This includes the management of all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gift selection, audio/visual needs, webcasts, staging, speaker selection, execution, reconciliation and so on. There is a requirement for onsite events to travel domestically or abroad as required. Your Contributions: Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting Sourcing, negotiating and managing site selections, contract management for venues and suppliers Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.) Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders Assist with the training of new joiners Manage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable, include managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an event, oversee workload of the team ensuring day to day understanding of capacity/pressure points, management of staffing assignments considering individual team members capacities and capabilities, management of personal development reviews for direct reports, and lead and motivate direct reports, encouraging a productive and positive atmosphere Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed Create and closely monitor value adds at every opportunity and demonstrate commercial awareness Share knowledge of best practices, new suppliers, services and venues Deepen relations with existing clients and maximize on all opportunities to generate new business What We Are Looking For: Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First.

Requirements

Bachelor's Degree in Hospitality, Marketing, Event Management, Communications, Project Management (Preferred, not required)
8-10+ years’ Event Management experience, preferably in the financial services industry or a corporate environment
Advanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships
Extensive experience with managing senior clients in planning and execution of events
Experience managing a team of employees is a plus, but not required as not all Senior Project Manager roles have management responsibilities
Strong proficiency working in Cvent
Strong proficiency with Microsoft Excel and Microsoft Office
Advanced project management skills with the ability to manage multiple projects simultaneously
Excellent written and oral communication skills
Extensive industry knowledge of new suppliers, venues, services, and best practices with active participation in the industry
Strong client management skills with the ability to influence and lead by example, fostering a positive environment
Strong team player, able to co-plan with colleagues and the client on large scale programs
Strong ability to create best practice and take on new initiatives independently
Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively

Responsibilities

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating and managing site selections, contract management for venues and suppliers
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
Assist with the training of new joiners
Manage and mentor a team, which may include up to 5 direct reports.
Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness
Share knowledge of best practices, new suppliers, services and venues
Deepen relations with existing clients and maximize on all opportunities to generate new business

Benefits

Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.