Senior Project Manager (SPM), Office of the President and CEO

Health Alliance of Hudson Valley•Valhalla, NY

61d

About The Position

The SPM will serve as a strategic and operational extension of the CEO's office, ensuring that executive priorities are executed with precision, accountability, and measurable outcomes. Reporting directly to the Chief of Staff, this individual manages a portfolio of enterprise initiatives aligned with the CEO's priorities-some led directly by the Office of the Chief of Staff, others supported in partnership with executive sponsors across the WMCHealth network. The PMO will oversee a small team of project managers and coordinators, coordinate development of board and leadership materials, and maintain systems to track progress and KPIs for all CEO and Chief of Staff priorities. The role requires exceptional organization, communication, and judgment, as well as a demonstrated ability to translate strategic direction into effective execution while maintaining the highest degree of confidentiality

Requirements

Minimum of seven (7) years of progressively responsible experience in project or program management, operations, or strategy, required.
Demonstrated success managing projects for senior executives or board-level reporting, required.
Bachelor's Degree, required.
Proficient in Microsoft PowerPoint and presentation development, with strong design and communication skills.
Highly organized, detail-oriented, and able to manage multiple priorities with competing deadlines.
Demonstrated ability to maintain the highest levels of confidentiality and discretion.
Skilled in project tracking and KPI systems (e.g., Smartsheet, Asana, Workday, or equivalent).
Strong communication, analytical, and problem-solving skills with the ability to influence across functions

Nice To Haves

Experience in healthcare, public-sector, or large complex organizations, preferred.
Master's Degree in Business, Health Administration, or related field, preferred.
Project Management Professional (PMP) or equivalent certification, preferred.

Responsibilities

Translate the CEO's and Chief of Staff's priorities into actionable project portfolios with defined goals, timelines, milestones, and success metrics.
Lead select projects on behalf of the Chief of Staff; provide program management support to executive sponsors for other high-priority initiatives.
Develop and maintain centralized systems and dashboards to track enterprise projects, KPIs, and key deliverables.
Monitor risks, dependencies, and outcomes to ensure alignment with organizational strategy.
Track additional projects or assignments as directed by the Chief of Staff, ensuring timely completion and high-quality outcomes.
Support preparation and coordination of CEO and Board materials, ensuring accuracy, clarity, and consistency with executive messaging.
Manage timelines and deliverables for board books, leadership reports, and other executive communications.
Develop and refine PowerPoint and presentation materials for board meetings, internal briefings, and external engagements.
Provide concise and data-driven reporting on project performance, highlighting progress, risks, and required decisions.
Supervise and coordinate the work of junior PMOs and project coordinators supporting enterprise initiatives.
Assign responsibilities based on project scope and skill sets, ensuring accountability and professional development.
Promote a high-performance culture rooted in organization, clarity, and follow-through.
Partner closely with executive sponsors and senior leaders to align on project scope, expectations, and deliverables.
Serve as a trusted liaison and representative of the Chief of Staff in select meetings, workgroups, and communications.
Facilitate problem-solving across functions to remove barriers, ensure alignment, and maintain momentum.
Develop tools, templates, and workflows to improve project execution and reporting consistency.
Identify process improvement opportunities to enhance coordination across departments.
Conduct post-project reviews to capture lessons learned and inform future priorities.