Senior Project Coordinator

Webcor•San Francisco, CA

2d•$40 - $45•Onsite

About The Position

The Senior Project Coordinator provides administrative, clerical support, to the project team for the day to day activities on the project including: administration of subcontracts and all associated construction compliances, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; office management; and initiates and executes project start-up and close-out. In addition, the Senior Project Coordinator must meet all deadlines and adhere to Webcor’s Policy & Procedures standards.

Requirements

Strong computer skills with the ability to use MS office with proficiency (Word, Excel, Outlook).
Knowledge of Adobe Acrobat and Reader.
Familiarity with database information flow/costing software, preferably CMIC construction software
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
Excellent organizational skills.
Lead, manage and mentor more junior staff.
Advanced communication skills.
Ability to address an audience of various sizes and effectively communicate his/her message and ideas.
Ability to write clear and concise thoughts in a professional manner
Working decision quality and use of sound judgement.
Advanced level customer focus and the ability to work cohesively with many constituents.
Associate degree or equivalent experience required.
A minimum of 5 years’ experience in accounting preferably Accounts Payable
Ability to operate autonomously while dealing with priorities and compresses timetables
LEED GA certificate required within 12 months from start date of hire or from date of last performance review
Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction
Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus
Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl
While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock
The noise in these work environments is usually moderate to very loud

Nice To Haves

Minimum three years supervisory experience preferred
Previous construction experience preferable working for a general contractor

Responsibilities

Provide overall administrative support to the project team for the day-to-day activities on the project including administration of subcontracts and all associated construction compliances, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; and office management.
Coordinate jobsite office set up, office and phone equipment, office supplies and vendor’s services
Responsible for promoting and coordinating sustainable practices with Webcor’s Sustainability department and project team
Copy, scan, upload files, prepare binders, set up new vendors, and subcontractors
Answer phones, greet visitors, order office and food supplies, maintain office and housekeeping of kitchen, mail area, conference room(s) and lobby
Distribute incoming mail/ packages and prepare outgoing packages; US Mail, GSO, Fed Ex, UPS, Plan/Drawings Services and couriers
In conjunction with Field Administration Manager, responsible for the Project Accounting process within specified timelines where Sr. Project Coordinator or Project Accountant is not assigned to project: - Review, prepare, and maintain subcontract files, Purchase Orders, Subcontracts, Change Orders, Preliminary Notices, Lien Waivers, and Certificates of Insurance - Work closely with Subcontractors to collect monthly progress billings and compliances - Onsite, electronic processing of Subcontractor and Vendor invoices - Review, scan and upload all required construction compliances and documents into CMIC
Process new hire field and transfer employees and coordinate field lay off paperwork
Enter and verify field payroll for project field and salary in iTIME each week
Promote safety during the performance of all daily project responsibilities
Ensure completion for all assigned Click Safety training courses for employees and provide documentation for injured workers
Assist project team with project close out tasks including subcontractors and vendors close out, office demobilization and move out and archiving project documents, inclusive of all documentation required and in accordance with Webcor’s Policy & Procedures