Senior Project Coordinator

WSP • Milwaukee, WI

2d

About The Position

kW MCE is seeking a Sr. Project Coordinator for our Milwaukee, WI office. The Sr. Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Requirements

• High School Diploma or GED Required
• 3+ years experience
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Excellent verbal, written communication and program solving skills.
• Strong computer and typing skills
• Detailed-oriented and thoroughness.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

Nice To Haves

• Basic CAD and REVIT skills a plus.
• Familiarity with Deltek Vision and is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

Responsibilities

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist and other internal forms.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department and team meetings and take meeting notes.
• Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the tk1sc standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED