Senior Project Controls Administrator

Buckeye Career • Allentown, PA

23h • Onsite

About The Position

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, the company has successfully navigated transitions in energy distribution to meet evolving market and industry needs. Buckeye owns and operates a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. The company is committed to safely and responsibly providing world-class service and is continually diversifying its platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts. The Senior Project Controls Administrator (PCA) is responsible for providing support to projects as well as creating and updating standardized processes for the Project Controls department. As the expert on Buckeye systems, the Senior PCA works with all other Buckeye departments to integrate system and process changes and trains the team on the update. In addition, the Senior PCA is responsible to manage the feasibility work order and project budgets and accounts process.

Requirements

• High School education.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent organizational skills.
• Excellent interpersonal and communications skills for interacting with all levels of Company officers and employees as well as outside vendors, suppliers and especially customers.
• Ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative or/quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Compliance with all personnel policies.
• Demonstrated commitment to environmental responsibility and regulatory compliance.
• Ability to work independently.
• Ability to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.

Nice To Haves

• 10+ years’ experience in a similar Administrative Support role.
• Experience with budgeting or accounting.
• Experience in project management or engineering.
• Knowledge of pipeline industry and terminology.
• PMP certification.

Responsibilities

• Be an expert in all Buckeye systems including JDE, OPPM, Cognos, ADP/Open Invoice, etc.
• Troubleshoot system issues and work with IT and other business units to solve problems.
• Develop testing plans for IT system upgrades and execute testing.
• Keep a log of all ongoing IT tickets that affect PCA duties.
• Develop new processes and create training manuals for all PCA processes.
• Train new Project Controls Administrators on systems and project controls processes and provide ongoing support.
• Load accounts and budgets to JDE upon AFE approval.
• Update budget amounts when Supplemental AFEs are approved.
• Ensure all budgets are accurate per approved amounts.
• Manage the Feasibility AFE Workflow.
• Create and manage new Work Orders (WOs) and JDE budgets.
• Execute capital reclasses when projects move forward.
• Develop cost tracking tools for all new projects upon AFE approval.
• Update cost tracking tool each month and work with Project Manager to collect accruals and update forecasts, contingency and EAC.
• Submit all accruals to accounting based on accounting calendar.
• Collaborate with other Buckeye teams including Accounting, Supply Chain, and E&CS to support projects.
• Provide ongoing customer service support to Project Managers, Accounting, Supply Chain and other Buckeye departments.
• Perform other duties as assigned.

Benefits

• Investment in employees and equipping them to be fully contributing members of high performing teams.
• Focus on collaboration, inclusion, empowerment, accountability, and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees