Senior Project Controls Administrator

Buckeye Partners•Upper Macungie Township, PA

4h•Onsite

About The Position

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition. We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations. The Senior Project Controls Administrator (PCA) is responsible for providing support to projects as well as creating and updating standardized processes for the Project Controls department. As the expert on Buckeye systems, the Senior PCA works with all other Buckeye departments to integrate system and process changes and trains the team on the update. In addition, the Senior PCA is responsible to manage the feasibility work order and project budgets and accounts process.

Requirements

High School education required.
Must be highly proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
This position requires compliance with all personnel policies.
To be successful in this assignment, the incumbent must possess excellent organizational skills, excellent interpersonal and communications skills for interacting with all levels of Company officers and employees as well as outside vendors, suppliers and especially customers.
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance.
Excellent communication, both written and verbal, as well as strong organizational skills are paramount.
You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.

Nice To Haves

10+ years’ experience in a similar Administrative Support role preferred.
Experience with budgeting or accounting is a plus
Experience in project management or engineering is a plus
Knowledge of pipeline industry and terminology is highly desirable.
PMP a plus

Responsibilities

Systems. Be in all Buckeye systems including JDE, OPPM, Cognos, ADP/Open Invoice, etc. Be able to trouble shoot system issues and work with IT and other business units to solve problems. Develop testing plans for IT system upgrades and execute testing. Keep log of all ongoing IT tickets that affect PCA duties.
Processes and Training. Develop new processes and create training manuals for all PCA processes. Train new Project Controls Administrators on systems and project controls processes and provide ongoing support.
Accounts and Budgets. Load accounts and budgets to JDE upon AFE approval. Update budget amounts when Supplemental AFEs are approved. Responsible to ensure all budgets are accurate per approved amounts.
Project Development Funding and Cost Controls – Manages the Feasibility AFE Workflow, Creates and manages new WOs and JDE budgets. Executes capital reclasses when projects move forward.
Project Cost Control. Develop cost tracking tools for all new projects upon AFE approval. Update cost tracking tool each month and work with Project Manager to collect accruals and update forecasts, contingency and EAC. Submit all accruals to accounting based on accounting calendar.
Collaboration. Collaborate with other Buckeye teams including Accounting, Supply Chain, and E&CS to support projects.
Customer Service. Provide ongoing customer service support to Project Managers, Accounting, Supply Chain and other Buckeye departments.
And other duties as assigned.