Senior Project Administrator

SBA Communications•Boca Raton, FL

17h

About The Position

Since 1989, SBA Communications has been a pillar of the wireless industry. Today, as a publicly traded global leader and S&P 500 company, our network of over 46,000 communication sites spans 10+ countries, forming the critical infrastructure that connects millions. We are the force behind the scenes —the essential infrastructure that keeps our world connected. We are looking for innovators to join the dynamic team that makes it all possible. In an industry that moves fast, we rely on our agility to stay ahead of the curve and deliver results. However, we never achieve it alone. Our culture is defined by a "Team First" focus, where every team member matters, and we collaborate passionately to support our customers' objectives. We believe in shared success. At SBA, we invite every team member to think like an owner. Financial Wellbeing: Plan for your future with our Global Ownership Program (Annual RSU awards for eligible employees), a 401K with a generous company match, and an Employee Stock Purchase Plan offering company stock at a discount. Mental Wellbeing: We prioritize your health with access to a dedicated Health Concierge service. Personal Growth & Balance: Enjoy a generous Paid Time Off (PTO) package, paid holidays, and paid volunteer hours. We also fuel your ambition with tuition reimbursement, support for professional certifications, and a wellness reimbursement program. If you’re ready to make an impact with a stable industry leader, we want to hear from you. Your Next Career Opportunity – Senior Project Administrator The Senior Project Administrator should be extremely detail and process-oriented, be able to work on various projects simultaneously, and be adaptable. The right candidate should also have the ability to work independently as well as in a team-driven environment. They should be statistically driven, with strong verbal and written communication skills, a keen eye for details and performance metrics, and be able to work with different departments and levels within the organization. They should be an efficient self-starter who can easily handle multi-tasking and tight turnaround.

Requirements

H.S. Diploma/GED
BS degree in relevant studies, preferably in advertising, marketing or business fields; and 3-5 years experience supporting a senior level manager or executive and/or relevant experience.
Fundamental knowledge of digital marketing and intermediate or advanced experience with Mailchimp.
Demonstrated knowledge and advanced proficiency working with Microsoft Office Suite software including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook.
Ability to stoop, bend, kneel or crouch.
Ability to stand, walk and sit.
Ability to reach with hands and arms
Visual ability correctable to 20/20.
Sitting up to 90% of the day.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
Manual dexterity to input data into the computer and the calculator and operate the equipment listed above.
Ability to lift up to 15 pounds.

Responsibilities

Create and manage workflow calendars to ensure deliverables are executed on time to meet the expectations of internal and external customers.
Use data management expertise to track marketing campaigns, sponsorships, and philanthropic events, as well as log the statuses of events and archive project deliverables for future use.
Interact with our sponsorship or philanthropic participants to answer general inquiries pertaining to events.
Assess project requests and enter jobs into an online project management platform.
Understand the skill sets of individual team members and assign jobs from the project management platform to ensure successful deliverables.
Communicate directly with team members for multi-channel deliverables (print, online, interactive, video, etc.).
Managing the company-branded promotional e-commerce website, content, graphics uploads, reporting, and working with vendor partners regarding inventory requirements
Manage sample campaigns and the follow-up data and metrics from vendor platforms.
Assist with sponsorship events, including participant interaction, management, and archiving of events and their brand assets for future reference.
Prepares department reports by collecting, analyzing, and summarizing project data.
Keeps promotional materials ready by coordinating requirements with the graphics department; inventorying stock; placing orders; verifying receipts.
Researches projects as identified and needed by the department.
Manages events, assembling and coordinating requirements; establishing contacts; developing schedules and assignments; coordinating mailing lists as needed.
Liaise with vendors for multiple initiatives for the department and company.
Event administration and project management, follow-up, and archiving of projects.
Assist with miscellaneous administrative duties within the department, including scheduling conference calls and meetings and taking notes as requested.
Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings and act as a standby for scheduling or travel problems.
Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and submitting check requests for payment of vendors.
Maintain and update procedure manuals.
Assist in the preparation of records, including but not limited to RFP preparation, binding of meeting materials, and creating PowerPoint presentations.
Prepare correspondence, proposals, cover letters, and documents.
Assist with the preparation of presentation materials and exhibits.
Answer incoming telephone calls.
Retrieve and disseminate departmental mail and handle shipping activities.
Order and maintain department office supplies when needed.
Schedule, perform, and complete multiple assignments under strict time deadlines.
Other projects and duties as assigned.