Senior Program Specialist, Governance

IEEE•Piscataway, NJ

About The Position

The overall purpose of this position is to support the timely and effective work of the IEEE Corporate Governance team, a highly visible department that supports the IEEE Board of Directors (IEEE Board) and GIEE Board as applicable, various Committees of volunteer leaders, and related processes. This individual will also assist, guide, and advise on the work of multiple organizational units, recommending revisions to various documents on behalf of and in collaboration with the Governance Committee. This will ensure that the units' documentation reflects IEEE's Constitution, Bylaws, and adopted policies, and that it is legally compliant. The incumbent will assist in guiding volunteers and staff through processes related to drafting, revising, and adopting governance documents, ensuring that the IEEE Governance Committee and the IEEE Board have sufficient information to make informed decisions regarding policy and governance-related matters. The individual will also work with volunteers and staff across IEEE to help lead and support committee reviews, advancing the Governance Committee's efforts to evaluate IEEE's overall governance effectiveness and efficiency. This includes, but is not limited to, assessing the effectiveness of IEEE Committees and providing recommendations, as appropriate. This individual will support operations related to committee administration and meetings, maintain governing documents, manage financial processes, and facilitate communications. This is a complex, detail-oriented, sensitive, collaborative, deadline-bound, and fast-paced support function. This role typically reports to the Senior Manager of Corporate Governance or the Senior Director of Corporate Governance. While this role does not have any direct reports, it has an indirect influence on the work of others both within and outside the Corporate Governance team. They will serve as advisors regarding administration, best practices, governance procedures, and policies. This individual has the authority to sign for up to $10,000 in budgeted funds without supervisory approval, including meeting planning and related costs, volunteer travel costs, and expenditures related to the IEEE Board and Committees. As a member of the Corporate staff, they must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and working collaboratively, cooperatively, and comfortably with the highest management levels, both within and outside of IEEE.

Requirements

Bachelor's degree or equivalent experience Req
Experience in interaction with senior management or senior-level volunteers Req
Demonstrate the ability to negotiate, persuade, and problem-solve in politically charged, sensitive situations with little guidance. A commitment to providing a world-class level of customer satisfaction is imperative
Familiarity with documenting project requirements, project plans, and processes
Demonstrated ability for effectively and efficiently working with and supporting committees/groups for high-impact results
Excellent interpersonal skills and must be able to collaborate with cross functional teams
Must be able to take the lead and work on multiple projects concurrently in a deadline-oriented environment, be able to handle sensitive, confidential information, and ensure that there is good coordination between project stakeholders
The individual must have excellent verbal and written communication and motivational skills to enable and empower volunteer committee efforts in support of assigned projects
Excellent organizational skills, ability to manage several projects simultaneously and comfortable working under tight deadlines
Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
Must be a technologically savvy knowledge worker who seeks out technology solutions to business challenges. Specific technology knowledge and experience needed to produce the desired outcomes includes MS Office Suite products, Google Workplace, and familiarity with web content management systems
Must be able to travel domestically/internationally (approx 2-4 times per year) with valid travel credentials and may include weekends
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

Nice To Haves

4-7 years Experience working in an association governance environment or in the corporate/board affairs environment of a corporation Pref

Responsibilities

Understands the breadth of IEEE and its culture to better assist, guide, and advise staff and volunteers through governing documents reviews and revisions
Maintains, updates, publishes, and disseminates IEEE’s governing documents through various communication methods
Creates and maintains internal procedures such as archiving of committee materials, documents, and related timelines and processes
Assists in managing the website and internal webpages to ensure Corporate Governance’s information is timely, relevant, and accurate; this involves communicating with staff from various areas, developing improvements, implementing changes, creating and posting content, and working with IT and the IEEE Web Team
Assists and leads with the coordination of all aspects related Committee Review Working Group surveys
Provide general administrative support to the department committees and other ad hoc committees as assigned, including the creation of agendas, minutes, and archival documents, and all aspects of meeting planning and on-site support
Reconciles and approves volunteer expense reports
Conducts governance-related research such as best practices, industry standards, and benchmarking, operations, and governance structure of organizations similar to IEEE, and past actions of the IEEE Board of Directors
Manages other activities and projects as assigned to accomplish the organization’s goals

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume