Senior Program Specialist – Career Development Program

The University of Texas at Austin•Austin, TX

14d•$62,000•Onsite

About The Position

General Notes Who We Are We are “the power behind UT”. Utilities and Energy Management (UEM) provides reliable and cost-effective electricity, chilled water, steam, deionized water, compressed air, emergency power, and elevator services for The University of Texas at Austin. We have more than 170 employees in five divisions: Utilities Operations; Utilities Distribution; Power Systems, Controls, and Operating Technology; Finance and Administrative Services; and Engineering and Technical Services . Who We Are Looking For We are seeking candidates who share the following core values: Safety : Commitment to the well-being of our fellow employees, ourselves, and the campus community. Respect : Treating everyone with fairness and dignity. Integrity : Transparency, honesty, trust and ethics in our work and our relationships. Reliability : Delivery of consistent, dependable, and uninterrupted services. Teamwork : Working together through cooperation, contribution, and the sharing of our knowledge. Excellence : Setting the highest standards through innovation, collaboration, forward-thinking, and stewardship. As a member of our team, you will be part of a globally recognized district energy system that serves a top-tier research university. We strive to provide a positive workplace culture that welcomes ideas, talent and perspectives – and we look forward to hearing from you! Learn more about Utilities and Energy Management . Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of Campus Operations staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has earning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities. Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin’s libraries and museums with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Responsible for advanced program administration and coordination. Responsible for all phases of program activities, including development, implementation, and assessment of a program or programs. Develops and implements standards for attainment of program goals and objectives. Maintains frequent interaction with University departments, special groups and external agencies in administering the program. Recommends new policies and procedures for improvement of program activities. Coordinates staff training and development related to the academic program. Oversees financial management of all program activities. Determines work priorities. May hire, train supervise a team of direct reports or act as an individual contributor. May attend professional development seminars. Purpose The Senior Program Specialist will collaborate with all UEM divisions to support the development and implementation of the UEM career development program. This individual will play a pivotal role in designing, implementing, and evaluating career development initiatives that support the growth and development of talent within UEM. The ideal candidate will bring expertise in program management, workforce development, and a strong understanding of career development frameworks and regulations. The specialist will assist with reporting, data analysis, project initiation, and training. The specialist will also assist with other UEM technical programs and initiatives as needed.

Requirements

Bachelor’s degree in Education, Human Resources, or Business Administration.
Minimum of 5 years of experience in career development programs, workforce development, or a related field.
Strong understanding of career development systems, policies, and regulations.
Experience working with a variety of groups, including new employees, mentors, and training providers.
Excellent organizational, project management, and time management skills.
Strong verbal and written communication skills, with the ability to engage and build relationships with various stakeholders.
Ability to analyze program data, prepare reports, and make data-driven recommendations.
Proficient in MS Office Suite; experience with Learning Management Systems (LMS) or career development management platforms is a plus.
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Nice To Haves

Advanced degree (Master's or higher) Education, Human Resources, or Business Administration.
5+ years of experience in career development programs, workforce development, or a related field.
Experience in a role involving workforce development, career services, or training coordination.
Knowledge of career development programs in utilities or engineering industry.
Certification in project management, adult education, or workforce development.

Responsibilities

Career Development Program Management: Coordinate and oversee all aspects of the UEM career development program, ensuring compliance with the governing body. Evaluate program effectiveness, compiling data and feedback to recommend improvements and ensure the program alignment with business objectives.
Collaboration with Stakeholders: Collaborate with UEM divisions to identify career development opportunities, skills gaps, and areas of training needs. Develop and maintain relationships with educational institutions, training partners, and industry associations to create career development opportunities.
Documentation and Records Keeping: Track and maintain detailed records of UEM employees, including progress reports, certifications, and milestones. Monitor career development program performance, providing feedback and identifying areas for improvement to ensure success in the program.
Career Development Program Training: Collaborate with UEM units on the development of career development programs to promote a culture of career growth. Provide training coordination and support for career development programs, and conduct meetings. Coordinate external training vendors for onsite training sessions. Ensure engagement and consultation with key stakeholders continually to ensure the training aligns with the program guidelines. Organize training sessions, workshops, and other development activities for UEM employees, ensuring learning outcomes are met.
Reporting: Develop and maintain reports as needed to enhance work efforts for all UEM divisions. Reports may include but are not limited to employee training data and cost analysis. Review and validate report data for accuracy. Ensure transparency and accountability by tracking and reporting work order metrics. Collaborate with UEM stakeholders on report development and revisions.
Technical Program Support: Support existing and new technical programs in the development of new initiatives that support UEM’s strategic priorities. Leverage technology and best practices to improve program efficiency, effectiveness, and stakeholder satisfaction. Coordinate meetings and provide note-taking and documentation support. Perform other related functions as assigned. Attend staff meetings, safety training or meetings. Adheres to Utilities and University policies and procedures.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities.
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT shuttle and Austin CapMetro buses with staff ID card