Temp - Senior Program Coordinator - EDGE, Global Health

Gates Foundation•Seattle, WA

About The Position

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation. AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers. The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. The Team We work to advance the development and delivery of safe, affordable, and effective vaccines in lower-income countries for the leading causes of enteric and diarrheal diseases, which can be dangerous in young children if left untreated. We also support research on the global and regional burden of these diseases and the development of tools to model and assess disease transmission. This research helps inform decisions on when and how to deploy new interventions and expand the use of existing ones. This team includes the Genomics, Epidemiology & Modeling initiative with the goal to optimize public health decision making in LMIC settings by supporting local generation of precise and timely information about disease burden, distribution and risk factors. Your Role This position is responsible for coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. Will manage a portfolio of investments comprised of grants, contracts, and other projects in support of programmatic strategic goals. Monitors portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Provides thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary stakeholders and steering towards solutions. Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes. Serve as liaison across multiple internal teams and between program staff and business partners. Assists Program Manager and FP&A with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting. Plays a pivotal role in contributing to strategic stewardship, change management, and a solutions-oriented culture on the team. What You'll Do Duties may include any or all the following: Data Input, Management & Analysis : Manage data for all grants and contracts in INVEST and across multiple reporting databases. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management. Grants and Contracts Administration : Work with Program Officers, Grantees, and Business Partners during all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables. Grant and Contracts Coordination : Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems. Decision Making : Work on assignments that are complex in nature where sound judgment and taking initiative are required to resolve problems and make recommendations, including when to escalate. Independently determine methods and procedures for executing new assignments and provide guidance to other staff. Triage, manage and prioritize tasks related to competing requests for support. Communication : This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field. Act as liaison and partner with internal business partners (Grants Management, Contracts Management, Legal and Financial Planning & Analysis). The Program Coordinator has a high level of interaction with both internal and external partners, including acting as point of contact with multiple stakeholders throughout the life cycle of a grant. Provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes. Problem Solving : Problems can be complex and require resourcefulness, adaptability, and careful review of options.

Requirements

Bachelor’s degree with 3-5 years of experience.
Excellent organization skills and attention to detail, deadlines, and policy compliance.
Excellent oral and written communication skills.
Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
Knowledge of budgeting, financial analysis, and synthesis.
Ability to analyze data across multiple tools and databases.
Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, highly varied settings, and tight deadlines with different work and learning styles.
Ability to manage multiple and competing demands and establish priorities.
Must be able to legally work in the country where this position is located without visa sponsorship.

Responsibilities

Manage data for all grants and contracts in INVEST and across multiple reporting databases.
Provide detailed financial analysis and ensure data integrity to support team's financial decision making.
Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis.
Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
Work with Program Officers, Grantees, and Business Partners during all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions).
Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables.
Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures.
Shepherd the development, management, and close out of grants.
Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
Work on assignments that are complex in nature where sound judgment and taking initiative are required to resolve problems and make recommendations, including when to escalate.
Independently determine methods and procedures for executing new assignments and provide guidance to other staff.
Triage, manage and prioritize tasks related to competing requests for support.
This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field.
Act as liaison and partner with internal business partners (Grants Management, Contracts Management, Legal and Financial Planning & Analysis).
The Program Coordinator has a high level of interaction with both internal and external partners, including acting as point of contact with multiple stakeholders throughout the life cycle of a grant.
Provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes.
Problems can be complex and require resourcefulness, adaptability, and careful review of options.