Senior Program Coordinator
About The Position
Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for RHS Counseling & Psych Services. Among the key duties of the position are the following: Provides confidential, executive-level support and program coordination to the Director of CAPS and assistance to CAPS Leadership team. Coordinates all onboarding and off boarding staffing activities for CAPS staff and Doctoral Interns. Oversees completion of initial application and maintenance of clinical privileging documentation for all CAPS clinical staff. Acts as departmental liaison with internal and external departments, including Human Resources, Information Technology, and Marketing, Facilities, Payroll and other campus partners to ensure smooth operations. Ensures compliance with and distribution of University and CAPS policies to all staff, maintains records of staff, meetings and archives of CAPS data. Provides overall coordination and oversight for activities and budgets related to purchases and professional development for all CAPS staff.
Requirements
- Bachelor's degree in a related field and at least two (2) years of relevant experience in a program coordination or administrative function that includes coordination of work; or an equivalent combination of education and/or experience.
- Good communication skills and computer literacy.
- Ability to work independently.
- Ability to interact effectively with a wide range of academic and health professionals, students, parents and vendors.
- Ability to multi-task and embrace change.
- Ability to answer phones cordially and provide customer service assistance with little or no supervision.
- Ability to proofread, compose routine correspondence and reports; work under constant deadlines and maintain a detail-oriented approach to each task.
- Ability to manage multiple conflicting priorities.
- Ability to demonstrate computer competency and proficiency in Microsoft Office Suite and statistical analysis software (SPSS) as well as qualitative analysis skills.
- Demonstrates communication skills both written and oral.
- Ability to perform statistical analysis.
Nice To Haves
- Experience dealing with high-level administrators/executives in a higher education environment.
- Experience using databases and computerized health and counseling records.
Responsibilities
- Provides confidential, executive-level support and program coordination to the Director of CAPS and assistance to CAPS Leadership team.
- Coordinates all onboarding and off boarding staffing activities for CAPS staff and Doctoral Interns.
- Oversees completion of initial application and maintenance of clinical privileging documentation for all CAPS clinical staff.
- Acts as departmental liaison with internal and external departments, including Human Resources, Information Technology, and Marketing, Facilities, Payroll and other campus partners to ensure smooth operations.
- Ensures compliance with and distribution of University and CAPS policies to all staff, maintains records of staff, meetings and archives of CAPS data.
- Provides overall coordination and oversight for activities and budgets related to purchases and professional development for all CAPS staff.
Benefits
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Industry
Educational Services
Number of Employees
5,001-10,000 employees
