Senior Program Coordinator

University of Oklahoma•Oklahoma City, OK

About The Position

The Oklahoma Nathan Shock Center for Excellence in the Basic Biology of Aging is one of only eight National Institute on Aging (NIA)-funded centers nationwide dedicated to advancing geroscience — the study of how aging impacts health and contributes to age-related diseases. Our mission is to accelerate progress in aging research by providing leadership, cutting-edge technology, mentorship, and collaborative opportunities to scientists working in this vital field, to find treatments and cures sooner. To help propel this mission, we're seeking a detail-oriented and proactive Senior Program Coordinator who will: provide high-level administrative support to the Director of the NIA Oklahoma Nathan Shock Center through calendar management, correspondence, travel coordination, and meeting logistics; draft and prepare reports, presentations, and executive materials; Coordinate projects, events, and special initiatives; and anticipate executive needs and proactively offer solutions.

Requirements

Bachelor's degree, AND: 48 months of related experience.
Equivalency Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.
Highly organized and able to handle multiple projects and deadlines.
Able to effectively evaluate projects, programs, and produce comprehensive reports·
Able to supervise staff and communicate directions and expectations effectively·
Must be able to read and interpret policy as well as State and Federal regulations·
Ability to adapt quickly to changing priorities and maintain composure in high-pressure situations·
Able to communicate well and build rapport quickly with students, faculty and staff.

Nice To Haves

Higher Education Experience
Experience in grant administration
Project coordination experience

Responsibilities

Oversees the administrative activities of a designated program or programs.
Assists the Director with calendar management, travel arrangements, and travel reporting and compliance.
Organizes, prepares, and keeps track of meetings, events, and other commitments of the Director.
Provides assistance to the Director with updating institutional records and other compliance activities.
Generates various types of communications and assembles internal and external reports.
Oversees and ensures personnel compliance with internal deadlines, and with institutional regulations and requirements.
Organizes and coordinates personnel meetings.
Responsible for daily program operations including staff supervision, program evaluations, and developing long-range plans.
Collects and analyzes data and prepares reports.
Ensures compliance with program regulations.
Plans and coordinates program events.
Develops and administers budgets for assigned projects and programs.
Negotiates and administers grants and contracts.
Plans and oversees project management.
Develops policies and procedures.
Performs related duties as assigned or as required to successfully fulfill functions of the position.