Senior Program Administrator

HDR • Fort Lauderdale, FL

1d

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We believe construction services are more than project delivery, they’re about safeguarding quality, safety, and trust at every step. As part of HDR’s Field Services team, you’ll be on the front lines of infrastructure development, making sure that what’s designed is built to the highest standards. From highways and bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our construction professionals; Construction Managers, Inspectors, Resident Engineers, and field specialists bring deep technical knowledge, hands-on experience, and a commitment to quality that sets industry benchmarks. Your contributions are critical to delivering successful, resilient infrastructure. This isn’t just a job, it’s a chance to lead in the field, uphold the highest standards, and leave a legacy of quality that communities can rely on for generations. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.
The Senior Program Administrator on our exciting large scale construction program provides senior-level operational, contractual, and financial support to the Program Director. This role ensures disciplined execution, financial accuracy, contractual compliance, and reporting integrity across the PMO, Construction, Materials, and Communications functions. The position operates as a program-level control point, maintaining structure, accountability, and administrative rigor in a fast-paced, performance-driven environment.
In the role of Senior Program Administrator, we'll count on you to:

Requirements

• Bachelor's degree
• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

• Bachelor’s degree in Business, Finance, Project Management, Communications, or related field.
• 10+ years of progressive experience supporting executive-level program, project, or operations leadership in high-performance, deadline-driven environments.
• Demonstrated expertise in contract administration, financial controls, and multi-project coordination.
• Experience supporting large-scale infrastructure, construction, engineering, or development programs (public or private sector).
• Advanced proficiency in Excel, including financial modeling and tracking; strong command of Word and PowerPoint for executive reporting.
• Proven ability to operate independently with sound judgment in complex, high-pressure environments.
• Strong executive presence, organizational discipline, and communication skills.

Responsibilities

• Provide senior administrative and operational leadership in support of the GEMC Program Director and cross-functional program teams.
• Prepare, track, and maintain all Task Work Orders, supplemental agreements, and contractual documentation in full compliance with GEMC contract requirements.
• Lead program-level financial tracking, including budget monitoring, burn rate analysis, invoice coordination, and reporting support.
• Maintain comprehensive, real-time logs of contractual deliverables, subconsultant agreements, compliance documentation, and key program commitments.
• Coordinate, compile, and quality-review monthly progress reports, executive briefings, and client-facing deliverables prior to submission.
• Establish and maintain structured document control systems, version control protocols, and standardized reporting templates to ensure audit readiness.
• Facilitate cross-functional coordination to ensure timely responses to client directives, leadership requests, and contractual obligations.
• Identify administrative, contractual, and reporting risks; proactively implement corrective actions to prevent escalation.
• Support continuous process improvement initiatives to enhance program efficiency, reporting accuracy, and operational consistency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level