Senior Procurement Specialist

St Johns River Water Management District•Palatka, FL

7d•Onsite

About The Position

This is advanced professional work responsible for planning, coordinating and administering complex contracts and procurement functions. Procurement functions include solicitation, issuance and evaluation for goods and services in accordance with District policy and guidelines, and federal and state rules and regulations. Contracting functions include reviewing and facilitating approval of a wide variety of private, federal, state, local and other agency contracts and revenue agreements; initiation of contracts, revenue agreements, cost share agreements, MOUs and other related contractual actions with private firms, universities, federal, state, local and other agencies. Work performed requires considerable knowledge of federal, state, local and other agency contractual and procurement regulations, independence, initiative and judgment to resolve a variety of complex contracting and procurement problems.

Requirements

Analyze and interpret detailed transactions, financial data, market trends, and research to support sound decision-making andoptimizeinvestments or purchases of commodities and services.
Demonstrate strong knowledge of public procurement practices and financial proposal evaluation.
Communicate clearly, persuasively, and professionally—both verbally and in writing—with a strong customer service orientation.
Present ideas and findings concisely and effectively to individuals at all organizational levels, both within and outside the division or agency.
Develop andmaintainproductive working relationships with vendors, suppliers, District staff, and other governmental entities.
Schedule, reallocate, and prioritize work and resources to manage high workloads and maximize responsiveness, efficiency, and effectiveness.
Use of Microsoft Office products, Adobe acrobat or comparable PDF software automated procurement and financial systems; utilizing the principles and practices of effective and persuasive communication to elicit information and negotiate problem resolution; independently adapting, interpreting, and applying written guidelines, precedents, and standardized work practices; exercising initiative, judgment, and decision making in solving problems and meeting organizational objectives.
A bachelor's degree from an accredited college or university in business administration, public administration or related field and four years of professional public procurement experience; or An associate degree from an accredited college or university in business administration, public administration or related field and six years of professional public procurement experience.
Professional public purchasing experience can substitute on a year-for-year basis for the required education.

Nice To Haves

Certification as a Certified Professional Public Buyer or Certified Public Procurement Officer (CPPO) is preferred.

Responsibilities

Conducts procurement of commodities, equipment, supplies, and servicesin accordance withDistrict policies and applicable statutes. Develops specifications, prepares solicitation packages (RFQ, RFP, IFB, ITN), and determinesappropriate procurementmethods. Reviews quotes, negotiates with vendors, and ensures compliance with specifications. Supports formal solicitations and provides direct procurement support to divisions including IT.Maintainsvendor relationships to ensuretimelydelivery and adherence to terms.
Reviews requisitions for accuracy and completeness. Processes requisitions into purchase orders, performs document verification, and manages amendments, liquidations, and closures. Creates blanket purchase orders and ensures vendor insurance compliance. Performs encumbrances andmaintainsprocurement records in financial systems.
Advises internal customers onpurchasingoptions, policies, and product availability. Coordinates with vendors on substitutions and resolves supply issues. Provides training on P-card usage and supports larger P-card purchases.Assistswith warranty repairs and serves asbackupfor other procurement staff.
Manages or supports contracts for office supplies, uniforms, and vending services.Assistsproject managers with procurement planning, solicitation schedules, statements of work, and contract closeout processes. Ensures compliance with contract terms and monitors vendor performance.
Maintains vendor records, verifies registrations and certifications (e.g., CMBE, IRS). Supports diversity initiatives by coordinating District participation in related events and tracking minority business expenditures. Prepares related reports andmaintainsinternal vendor lists.
Organize andfacilitatepre-bid/pre-proposal meetings and site visits for informal and formal solicitations.