Senior Procure to Pay Coordinator

UL Standards & Engagement • Evanston, IL

23h • Hybrid

About The Position

At UL Research Institutes and UL Standards & Engagement, we know why we come to work. We have an exciting opportunity for a Senior Procure to Pay Coordinator at UL Research Institutes and UL Standards & Engagement, based in our Evanston, Illinois, office. The Senior Procure to Pay Coordinator is responsible for supporting the end-to-end procurement and payment process to ensure timely purchasing, accurate invoice processing, and efficient supplier management. This role acts as a key liaison between internal departments, suppliers, and the finance team to ensure compliance with procurement policies, resolve discrepancies, and maintain data integrity across purchasing and AP systems. This is a hybrid position. UL Research Institutes and UL Standards & Engagement At UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge. What you’ll learn and achieve: As the Senior Procure to Pay Coordinator, you will play a key role in the rapid growth of UL as you: Assists in the procurement process from requisition to purchase order creation, ensuring compliance with institutional policies and procedures. Collaborates with department stakeholders to identify purchasing needs and specifications for goods and services. Communicates with suppliers and internal departments to resolve any purchasing-related issues. Supports vendor data management and fosters strong supplier relationships to ensure on-time delivery of goods and services. Supports supplier onboarding processes by serving as a backup resource to the supplier administrator. Reviews incoming invoices for accuracy, completeness, and compliance with contractual terms. Coordinates with finance and accounting teams to verify invoices, obtain necessary approvals, and ensure timely payments. Maintains organized records of procurement transactions, contracts, and vendor communications. Prepares regular reports on procurement activities, spending trends, and cost-saving opportunities for management review. Adheres to institutional procurement policies, legal requirements, and ethical standards. Identifies potential risks in procurement processes and implement controls to mitigate them effectively. Perform other duties as assigned. What you’ll experience working at UL Research Institutes and UL Standards & Engagement: For the organizations across the UL enterprise, corporate and social responsibility isn’t new. We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do. People : Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require. Interesting work : Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good. Grow and achieve : We learn, work, and grow together through targeted development, reward, and recognition programs. Values . Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive. Total Rewards : All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

Requirements

• Strong attention to detail and analytical skills with the ability to interpret data and make informed decisions.
• Excellent communication and interpersonal skills to liaise effectively with internal stakeholders and external vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with procurement software or ERP systems is a plus.
• Ability to prioritize tasks, manage multiple deadlines, and work independently or collaboratively within a team environment.
• Bachelor’s degree in business administration, Supply Chain Management, Finance, or equivalent combination of education and experience.
• Minimum 3 years of directly related experience.

Nice To Haves

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with procurement software or ERP systems is a plus.

Responsibilities

• Assists in the procurement process from requisition to purchase order creation, ensuring compliance with institutional policies and procedures.
• Collaborates with department stakeholders to identify purchasing needs and specifications for goods and services.
• Communicates with suppliers and internal departments to resolve any purchasing-related issues.
• Supports vendor data management and fosters strong supplier relationships to ensure on-time delivery of goods and services.
• Supports supplier onboarding processes by serving as a backup resource to the supplier administrator.
• Reviews incoming invoices for accuracy, completeness, and compliance with contractual terms.
• Coordinates with finance and accounting teams to verify invoices, obtain necessary approvals, and ensure timely payments.
• Maintains organized records of procurement transactions, contracts, and vendor communications.
• Prepares regular reports on procurement activities, spending trends, and cost-saving opportunities for management review.
• Adheres to institutional procurement policies, legal requirements, and ethical standards.
• Identifies potential risks in procurement processes and implement controls to mitigate them effectively.
• Perform other duties as assigned.

Benefits

• All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation.
• We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay.
• Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment.
• Depending on your role, you may be able to discuss flexible working arrangements with your manager.
• We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees