Senior People Operations Generalist
About The Position
For over 20 years, Smartsheet has helped people and teams achieve–well, anything. From seamless work management to smart, scalable solutions, we’ve always worked with flow. We’re building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, we’re creating space– space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, that’s magic at work, and it’s what we show up for everyday. We're looking for a Senior People Operations Generalist to provide important support for the People Operations team within Smartsheet People & Culture. This role will lead projects related to various HR processes within systems such as Workday, Fresh Service, and Smartsheet. You are a self-starter with a "fix and inform" mindset, a keen eye for process automation, and a history of providing a premium employee experience. The ideal candidate will have a history of enabling People systems that are scalable and drive workforce effectiveness while delivering an engaging, digital-first employee experience. You will be part of the People Operations & Technology team and will report directly to the Director, People Operations.
Requirements
- 5+ years of related experience in HR operations or employee service center
- 1+ years of experience managing or leading team HR projects
- Excellent communication, interpersonal, and writing skills with the ability to explain technical processes to non-technical end users
- Strong attention to detail
- Acute understanding of confidentiality and access to sensitive information
- Ability to work independently, manage shifting priorities, demonstrate good personal judgment
- Excellent at follow-up, with ability to deliver within defined timelines
- Model a determined focus and will to succeed that is contagious; handle adversity well, recover quickly, and sustain drive over the long haul
- Bachelor’s degree strongly preferred
- Workday experience strongly preferred
- Advanced level of proficiency using Microsoft Office and Google for Work
Responsibilities
- Coordinate employee life cycle processes, including onboarding, personnel file management, employee inquiries, and offboarding
- Lead process improvement projects that will directly impact processes and events within the People Operations team
- Serve as a Tier 2 escalation point to ensure employee inquiries related to HR, Compensation, Payroll, Benefits, etc. are answered promptly and correctly via FreshService ticketing system
- Provide support on compliance items such as US Immigration, Audits, i9 verifications, and more
- Provide in-office support for various activities such as onboarding, mail, and culture building events
- Partner with the People Technology team to improve the Workday infrastructure, automate processes, implement web-based self-service features, and minimize administrative bottlenecks
- Maintain process documentation as well as employee self-service materials
- Build and maintain reports within Workday and Smartsheet for the People & Culture team
- Refine our audit procedures including proper data reconciliations and essential control documentation
- Assist with Workday Testing (Business Process Updates, Workday Releases, etc.)
- Support other duties as assigned
Benefits
- Medical/vision and dental coverage options for full-time employees
- 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
- Monthly stipend to support your work and productivity
- Flexible Time Away Program, plus Sick Time Off
- US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
- US employees receive 12 paid holidays per year
- Up to 24 weeks of Parental Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development including access to Udemy online courses
- Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
- Teleworking options from any registered location in the U.S. (role specific)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
