Senior Payroll Specialist

Transcarent

8d • $80,000 - $90,000 • Remote

About The Position

We are seeking a highly skilled Senior Payroll Specialist to play a key role in the execution and continuous improvement of payroll operations in a multi-state environment. This role supports and executes complex payroll activities, ensures compliance with applicable wage and tax regulations, and maintains accurate, audit-ready payroll records.
The Senior Payroll Specialist acts as a trusted partner to the Senior Payroll Manager and internal payroll team members, serving as a primary point of contact for employee payroll inquiries, and contributes to process enhancements, issue resolution, and payroll-related initiatives. The ideal candidate demonstrates strong technical payroll expertise, sound judgement, adaptability, and professionalism in a fast-paced, evolving environment.

Requirements

• Bachelor’s degree in Finance, Accounting, or related field or equivalent professional experience
• 4-6 years of progressive payroll experience in a multi-state environment
• Hands-on experience with ADP Workforce Now required
• Understanding of payroll accounting, taxation, and finance concepts in relation to payroll
• Proficiency with Microsoft Excel, Google Sheets, and experience working with payroll data and reconciliations
• High level of accuracy, attention to detail, and ability to manage confidential information
• Strong organizational and time management skills with the ability to meet strict deadlines
• Excellent written and verbal communication abilities
• Proven ability to work independently while collaborating effectively across teams
• Capacity to adapt to shifting priorities, evolving environments, and thrive under pressure

Nice To Haves

• FPC preferred but not required

Responsibilities

• Payroll Processing & Operations
• Process accurate and timely multi-state payroll using ADP Workforce Now
• Prepare, import, and audit payroll files; maintain payroll checklists, approvals, and process-related documentation
• Review payroll registers, retroactive pay, leave-related pay, bonuses, commissions, off-cycle payments, and other complex payroll items
• Process final paychecks for employees in immediate pay states, coordinating with HR and managers to obtain required information
• Monitor payroll and HR reports to proactively identify data issues, terminations, and required adjustments
• Employee Support & Issue Resolution
• Collaborate within the payroll team to monitor and respond to employee payroll inquiries related to pay, taxes, deductions, and garnishments
• Investigate and resolve payroll discrepancies, escalating complex issues as needed
• Provide clear, professional payroll guidance to employees and internal stakeholders
• Compliance, Reporting & Controls
• Ensure payroll processing complies with federal, state, and local payroll laws and regulations, including multi-jurisdiction requirements
• Support internal and external audits and year-end activities by preparing payroll documentation, reconciliations, and reports
• Prepare standard and ad hoc payroll reports for cross-functional teams, and analyze data to identify discrepancies, trends, and opportunities for improved accuracy and/or efficiency
• Process Improvement & Collaboration
• Review payroll workflows and recommend improvements to enhance efficiency, controls, and scalability
• Maintain and update payroll documentation, standard operating procedures, and process guides
• Partner cross-functionally with Finance, Total Rewards, Employee Experience, and Legal on payroll initiatives
• Participate in special projects, system enhancements, and reporting initiatives
• Serve as an active team member through cross-training, knowledge sharing, and continuous improvemen

Benefits

• Competitive medical, dental, and vision coverage
• Competitive 401(k) Plan with a generous company match
• Flexible Time Off/Paid Time Off, 12 paid holidays
• Protection Plans including Life Insurance, Disability Insurance, and Supplemental Insurance
• Mental Health and Wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees