Senior Payroll Specialist

Comfort First Heating & Cooling LLC • Sanford, NC

11d • Onsite

About The Position

The Senior Payroll Specialist is responsible for leading end-to-end, multi-state payroll operations for approximately 300 employees, ensuring accuracy, compliance, and operational excellence. This role serves as a subject-matter expert across payroll processing, compliance, system optimization, audits, and mergers and acquisitions, while enhancing the current payroll team's capabilities and preparing for future growth.

Requirements

• 5+ years of multi-state payroll experience, with complex commission and/or bonus plans for at least 300 people
• Deep knowledge of payroll operations, including preparation, reconciliation, compliance, internal controls, and payroll tax requirements.
• Strong understanding of federal, state, and local payroll laws, state retirement requirements, and statutory reporting.
• Highly organized, detail-oriented, and capable of managing competing priorities in a high-volume, high-commission environment.
• Excellent communication, customer service, and stakeholder management skills.
• High integrity, sound judgment, and a strong commitment to confidentiality and discretion.
• Must be on-site in Sanford, NC

Nice To Haves

• Bachelor’s Degree in Accounting, Finance, or Business Administration
• CPP (Certified Payroll Professional) certification
• Previous experience with Paylocity

Responsibilities

• Review and oversee weekly multi-state payrolls for approximately 300 employees, including wages, commissions, overtime, benefits, leave, loans, garnishments, taxes, and other earnings and deductions.
• Promptly address payroll-related questions or concerns raised by employees or supervisors
• Ensure full compliance with federal, state, and local payroll regulations, including FLSA, IRS, wage and hour laws, and state leave requirements. Reconcile retirement and healthcare contributions weekly.
• Reconcile payroll journal entries digitally transmitted from Paylocity to SAGE Intacct; support month-end and year-end close activities.
• Oversee payroll tax compliance, including quarterly and annual filings, W-2 processing, reconciliation of tax liabilities, and resolution of agency notices in coordination with third-party payroll vendors.
• Prepare and review monthly, quarterly, and year-end payroll reporting related to gross pay, taxes, benefits, and statutory filings.
• Maintain accurate payroll records, data integrity, internal controls, documentation, and retention in accordance with regulatory requirements.
• Respond to and support internal and external audits by providing documentation and ensuring appropriate system controls and access.
• Stay current on changes in payroll tax laws, regulatory requirements, and best practices to ensure ongoing compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level