Senior Payroll Specialist

Nippon Express USA • Wood Dale, IL

3d

About The Position

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Purpose: The Sr. Payroll Specialist ensures payroll is processed timely and accurately. Ensuring pay is following company specific pay policies as well as federal and state regulatory compliance while maintaining a high level of customer service and confidentiality.

Requirements

• A minimum of 5+ years’ experience with the ADP and/or UKG payroll software programs, UKG preferred.
• 2-year college degree preferred, or equivalent experience.
• Proficient in Microsoft Excel and Word, Adobe.
• Ability to communicate clearly and effectively, both verbally and written.
• A general knowledge of Payroll taxation.
• Multi-state payroll processing experience.
• General Ledger and SAP experience preferred.
• The ability to work independently and as part of a team in a steady paced environment to deliver results to deadlines.
• Strong understanding of end to end payroll processing, payroll requirements, laws, taxes and regulations.
• Must work well with a high level of confidentiality.

Responsibilities

• Preparation of pay related data including but not limited earnings and deduction adjustments, bonus payments, tax withholding and direct deposit updates and self-service guidance.
• Employee data maintenance including but not limited to new hire setup, job related changes related (job, department, branch updates, etc.), status changes, terminations.
• Time and Attendance administration, working with supervisors/managers ensuring completion and approval of timecards, making updates and edits to timecards ensuring proper pay.
• Pre-balancing of hourly hours to ensure correct reporting to 3 rd party payroll vendor for processing.
• Ensure compliance laws are met for all garnishment and support orders for federal and state withholding and confirming timely execution of required steps as it pertains to answers, deduction setup, and payments with 3 rd party payroll vendor.
• Resolve and troubleshoot all routine and non-routine payroll problems, including tax notices received.
• Reviewing, editing and approving payrolls after managers signoff.
• Partner with the 3 rd party payroll vendor to initiate, review, edit and approve payrolls being processed on a weekly, biweekly and monthly basis ensuring employees are paid correctly.
• Handling off cycle pay requests as needed.
• Work with General ledgers and SAP accounting system.
• Other duties as assigned.

Benefits

• Medical, Dental, and Vision beginning the 1 st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees