Senior Payroll Clerk - Payroll Department - 12 Months/40hrs

RCSD•Rochester, NY

About The Position

This is a senior level clerical position involving responsibility for the independent performance of payroll functions, maintenance of payroll records, and completion of various payroll reports. This position is distinguished from that of Payroll Supervisor by virtue of the lesser size of the department or agency, payroll operation and scope of responsibility for the supervision of, and the planning and review of, the work of a clerical staff. The employee reports directly to, and works under general supervision from, a higher level staff member. General supervision may be exercised over a clerical staff. Does related work as required.

Requirements

Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Five (5) years of paid full time or its part time equivalent experience posting financial or accounting records, or entering and editing data on payroll records; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Accounting or Finance plus three (3) years of experience as described in (A) above; OR, (C) Graduation from a regionally accredited or New York State registered college or university with an Associates degree plus four (4) years of experience as described in (A) above; OR, (D) Any equivalent combination of education and experience as defined by the limits of (A), (B) and (C) above.
Good knowledge of office practices, procedures and equipment
good knowledge of payroll procedures
good knowledge of proper payroll procedures
good knowledge of computer database systems
ability to understand and interpret payroll policies and procedures
ability to review computerized printouts and make necessary corrections
ability to establish and maintain effective professional relationships
ability to operate a calculator and other office equipment
ability to perform required mathematical functions and make accurate arithmetic computations
ability to organize and maintain payroll records
ability to perform routine budget and expenditure projections
ability to communicate well both orally and in writing
ability to perform duties in a confidential manner
accuracy
physical condition commensurate with the demands of the position
valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job

Responsibilities

Oversees agency payroll and timesheets including performing various calculations and recalculations, entering time and payments, making adjustments, running and reviewing error, verification, and change reports, and running distribution reports
Maintains up to date payroll data by entering new hire information or changes for each employee such as name, salary, and deductions for dues, savings or retirement
Maintains employee payroll records
Reviews computerized payroll printouts to identify payroll problems and discrepancies, including wage rates, incorrect or missing authorizations and additional or missing time cards
Assembles information for State, Federal and Social Security reports
Reviews employee payroll checks for accuracy
Responds to employees questions concerning payroll, paychecks, deductions, etc.
Calculates payroll adjustments
Calculates employee payoff checks
Reviews unemployment insurance claims and provides necessary information
Assists administrators with budget projections, updating spreadsheets and establishing reports for labor negotiations, completing state aid forms, responding to freedom of information requests, and projecting expenditures
Provides payroll information to auditors