Payroll Clerk - Payroll Department - 12 Months/40hrs

RCSD•Rochester, NY

About The Position

Description (Resume and civil service application required.) This is a specialized clerical position involving the review of timecards/time sheets and the performance and maintenance of payroll functions. Employees process payroll manually and on a computer terminal. The employee reports directly to, and works under the general supervision of, a higher-level staff member. Supervision is normally not a responsibility of this class. Does related work as required. Responsibilities (All need not be performed in a given position. Other related activities may be performed although not listed.) Reviews timecards/sheets, checking hours worked and hours missed due to leave, vacation, illness, compensation and tardiness; Enters information from timecards onto payroll sheets and submits for approval; Performs payroll processing duties such as calculating, data keying and balancing; Furnishes copies of payroll to parties concerned; Maintains payroll and personnel records on an automated data entry system; Maintains and/or reviews attendance records for employees; Notifies departments or Human Resources staff of any unusual personnel and payroll changes; Distributes paychecks to employees on payday; Explains payroll related information and options; direct deposit, timecard coding, and deferred compensation either by meeting with new employees or responding to inquiries; Develops hand checks/on-line checks; Provides information upon request regarding items such as workers compensation and unemployment insurance; Produces reports as needed for negotiations and analysis; Develops spread sheet and database records; Performs various other office duties as requested. WHEN ASSIGNED TO SCHOOL DISTRICTS: Reviews and processes computerized timesheets; Handles retirement and insurance requests and explains provisions of the law; processes withholding statements and requests for deductions; Assembles quarterly State and Federal Payroll tax reports; Develops, maintains, verifies data, makes corrections to and distributes W-2 forms; Establishes and deducts withholdings/garnishments required from various agencies; Develops, maintains, corrects and submits reports for the New York State Retirement System and New York State Teachers Retirement System. WHEN ASSIGNED TO MONROE COUNTY HUMAN RESOURCES DEPARTMENT: Balances employee time reporting against updated database to produce an accurate bi-weekly payroll; Maintains personnel folders and updates information in personnel folders as needed; Communicates discrepancies in personnel data to the personnel contact and the liaison of the affected county departments; Responds to inquiries made by various departments and outside financial institutions; Performs random timecard audits. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office practices, procedures, and equipment; good knowledge of proper payroll procedures; good knowledge of computer database systems; ability to use a calculator and other office equipment; ability to make accurate arithmetic computations; ability to communicate both orally and in writing; ability to interpret written materials; ability to work independently; ability to perform duties in a confidential manner; accuracy; good judgment; physical condition commensurate with the demands of the position.

Requirements

Graduation from high school or possession of an equivalency diploma, plus EITHER:(A) Three (3) years of full time or its part time equivalent paid experience posting financial or accounting records, or entering and editing data on payroll records; OR,(B) Graduation from a regionally accredited or New York State college or university with an Associates degree in Accounting or Finance, plus one (1) year of experience as described in (A) above; OR, (C) Graduation from a regionally accredited or New York State college or university with an Associates degree, plus two (2) years of experience as described in (A) above; OR, (D) Any equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above
Good knowledge of office practices, procedures, and equipment
Good knowledge of proper payroll procedures
Good knowledge of computer database systems
Ability to use a calculator and other office equipment
Ability to make accurate arithmetic computations
Ability to communicate both orally and in writing
Ability to interpret written materials
Ability to work independently
Ability to perform duties in a confidential manner
Accuracy
Good judgment
Physical condition commensurate with the demands of the position
SPECIAL REQUIREMENT:If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position.

Responsibilities

Reviews timecards/sheets, checking hours worked and hours missed due to leave, vacation, illness, compensation and tardiness
Enters information from timecards onto payroll sheets and submits for approval
Performs payroll processing duties such as calculating, data keying and balancing
Furnishes copies of payroll to parties concerned
Maintains payroll and personnel records on an automated data entry system
Maintains and/or reviews attendance records for employees
Notifies departments or Human Resources staff of any unusual personnel and payroll changes
Distributes paychecks to employees on payday
Explains payroll related information and options; direct deposit, timecard coding, and deferred compensation either by meeting with new employees or responding to inquiries
Develops hand checks/on-line checks
Provides information upon request regarding items such as workers compensation and unemployment insurance
Produces reports as needed for negotiations and analysis
Develops spread sheet and database records
Performs various other office duties as requested
Reviews and processes computerized timesheets
Handles retirement and insurance requests and explains provisions of the law
Processes withholding statements and requests for deductions
Assembles quarterly State and Federal Payroll tax reports
Develops, maintains, verifies data, makes corrections to and distributes W-2 forms
Establishes and deducts withholdings/garnishments required from various agencies
Develops, maintains, corrects and submits reports for the New York State Retirement System and New York State Teachers Retirement System
Balances employee time reporting against updated database to produce an accurate bi-weekly payroll
Maintains personnel folders and updates information in personnel folders as needed
Communicates discrepancies in personnel data to the personnel contact and the liaison of the affected county departments
Responds to inquiries made by various departments and outside financial institutions
Performs random timecard audits