Senior Payroll and Equity Analyst

Harvey•Chicago, IL

About The Position

We are seeking a highly motivated and detail-oriented Senior Payroll and Equity Analyst to join our growing Finance team. In this role, you will play a critical part in ensuring the accurate and timely processing of payroll and equity operations across the organization. As a key member of Harvey’s payroll/equity team during a high-growth period, you will have the opportunity to build scalable processes, partner cross-functionally with People Operations, Accounting and Finance teams, and contribute to a best-in-class employee experience. This is an excellent opportunity for a payroll and equity professional who thrives in a fast-paced, dynamic environment and is passionate about operational excellence.

Requirements

Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent professional experience
4-6 years of progressive experience in payroll processing, equity administration, or a closely related function is required
Strong knowledge of federal, state, and local payroll tax laws and regulations, as well as familiarity with equity compensation instruments including stock options and RSUs.
Exceptional attention to detail and a high degree of accuracy in data management are essential
Strong analytical, problem-solving, and organizational skills are required, along with excellent written and verbal communication skills and the ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Excel/Google Sheets, including the ability to work with complex formulas, pivot tables, and data analysis tools, is expected

Responsibilities

Serve as a subject matter expert for end-to-end payroll operations
Support the accurate and timely processing of semi-monthly, bi-weekly and off-cycle payrolls, such as sales compensation, bonus and termination payrolls
Review and reconcile payroll data including earnings, deductions, tax withholdings, and garnishments
Ensure compliance with all applicable federal, state, and local payroll tax regulations
Maintain payroll records and documentation in accordance with company policy and regulatory requirements
Troubleshoot payroll discrepancies and implement corrective actions
Assist with year-end payroll activities including W-2 reconciliation and distribution
Support the day-to-day administration of the company's equity compensation programs, including stock options and restricted stock units (RSUs)Process equity transactions such as grants, vestings, and exercises in the company's equity management platform
Ensure the cap table accuracy and monthly reconciliation of participant equity data
Coordinate with external equity plan administrators
Prepare and distribute equity-related communications and statements to employees
Collaborate closely with the Accounting team to support the financial reporting of payroll and equity transactions
Prepare journal entries and account reconciliations related to payroll, benefits, and stock-based compensation
Assist with the calculation and reporting of stock-based compensation expense
Support internal and external audits by preparing requested documentation and responding to auditor inquiries
Contribute to the development and maintenance of internal controls over payroll and equity processes
Provide outstanding service to employees and internal stakeholders
Serve as a primary point of contact for employee inquiries related to payroll, tax withholdings, equity awards, and related matters
Partner closely with People Operations teams to ensure seamless onboarding, offboarding, and employee lifecycle changes are accurately reflected in payroll and equity systems
Collaborate with People, Legal, Tax, and Finance teams on cross-functional initiatives and process improvement projects
Contribute to the creation and maintenance of process documentation, FAQs, and training materials to enhance employee self-service capabilities